ROLE OVERVIEW

The Waste Management Administrator will support our clients' Facilities Management team in various waste management activities with municipalities. The primary focus of the role is to minimize waste-related expenses by ensuring accurate municipal invoicing for waste removal and overseeing the service provided by outsourced waste management partners.

RESPONSIBILITIES

Waste Management

• Ensure accuracy in municipal waste billing.
  
• Verify municipal utility accounts to confirm that waste collection charges align with the actual type and number of bins on site.
  
• Collaborate with Facilities Management to contract the appropriate number and type of bins.
  
• Coordinate with municipalities to optimize the bin count and types.
  
• Audit and cross-check waste billing details on utility invoices with Facilities Management’s reports on bin collection.
  
• Conduct variance analysis across managed buildings, including those serviced by external waste providers.
  
• Work with Facilities Management to explore recycling options to potentially lower contract costs through rebates.
  
• Partner with Environmental Social Governance staff on related data.
  
• Coordinate with Facilities Management to ensure timely placement of bins for collection.
  
• Log calls with council if bins are not cleared.
  
• Maintain waste areas in cooperation with Facilities Management and service providers to ensure:
  • Timely waste collection
    
  • Cleanliness of waste areas
    
  • Replacement of damaged or obsolete bins
    

Reporting

• Maintain performance and standardized waste management reports for each building, tracking bin numbers, collections, billing, and cost savings.
  
• Provide any additional reports or reconciliations as requested by the billing manager.
  

Utility Management

• Engage with municipalities and provide general support.
  
• Conduct on-site meter readings and input data as needed.
  
• Manage tenant account reconciliations and promptly resolve queries.
  
• Review billing methodologies to ensure correct tariffs are applied.
  
• Maintain relationships between the company and municipalities.
  
• Regularly report on utility risk management and account administration.
  
• Work with Utilities Management to ensure buildings are on optimal tariffs.
  
• Conduct utility audits and ensure compliance with relevant legislation.
  
• Support the utilities manager with processes and systems to maintain compliance and reduce risk.
  
• Perform other utilities-related tasks as directed by the utilities manager.
  

Requirements