Sagen Advisory Recruitment Company is seeking a highly organized and proactive Personal Assistant (PA) to support the Director of a dynamic refrigeration company in Somerset West. The PA will assist with the day-to-day operations, ensuring efficiency, and handling a variety of administrative and personal tasks. The ideal candidate will possess exceptional communication skills, a high level of discretion, and the ability to thrive in a dynamic, high-pressure environment and demonstrate exceptional organizational and problem-solving skills.

If you are a detail-oriented and motivated individual ready to provide top-notch support, we invite you to apply for this rewarding role.

Key Responsibilities:

Administrative Support:

• Manage the Director’s calendar, including scheduling meetings, appointments, and events.
• Coordinate travel arrangements, including flights, accommodations, and itineraries.
• Prepare reports, presentations, and correspondence as required.
• Handle incoming and outgoing communications on behalf of the director.

Personal Assistance:

• Assist with personal errands and tasks as needed.
• Manage personal correspondence and maintain confidentiality at all times.
• Oversee household or personal projects when required.

Task Coordination:

• Act as the primary point of contact between the director and internal/external stakeholders.
• Follow up on action items and ensure deadlines are met.
• Prioritize and manage multiple tasks simultaneously.

Office Management:

• Maintain an organized filing system and ensure important documents are easily accessible.
• Order and manage office supplies as needed.
• Liaise with vendors and service providers as necessary.

Problem Solving:

• Address issues proactively and find solutions to challenges that may arise.
• Anticipate the boss’s needs and prepare accordingly.

Qualifications and Skills:

• Experience: 1 year minimum of proven experience as a Personal Assistant, Executive Assistant, or similar role.
• Organizational Skills: Exceptional ability to plan, prioritize, and manage time effectively.
• Communication: Excellent verbal and written communication skills.
• Tech Proficiency: Strong knowledge of MS Office (Word, Excel, PowerPoint, Outlook) and scheduling tools.
• Project management: Familiarity with project management software is a plus.
• Discretion: High level of integrity and ability to handle sensitive information confidentially.
• Adaptability: Ability to work well under pressure in a fast-paced environment.
• Problem Solving: Resourceful and able to make decisions independently.
• Flexibility: Willingness to work irregular hours as needed.

Additional Information:

• Environment: Fast-paced, high-demand, and varied tasks.
• Benefits: Competitive salary, professional growth opportunities, and a dynamic work environment.

Remuneration

R8 500 – R15 000pm depending on experience and qualifications