Position: Finance administrator

Department: Finance

Reporting to: FINANCIAL MANAGER

Job Summary: Finance Administrator will oversee debt collections for all their allocated campuses as well ensuring accurate invoicing and financial record keeping.

Ethos and Values:

• To ensure the vision for CTU is shared, understood and implemented effectively
• To demonstrate a commitment to professional learning and continuous improvement
• To model CTU’s commitment to excellence, independence and opportunity in everyday work and practice.

KEY SKILLS:

1. Take responsibility for allocated Campuses finance function.
2. To ensure compliance with all accounting procedures and systems used by the organization.
3. Analyse debtors’ reports and improve collections across the organisation.
4. To meet your targets and work with team members to achieve targets as a whole.

ROLES AND RESPONSIBILITIES:

Day to day responsibilities for the team as agreed with the Line Manager include:

1. To verify enrollment documentation for accuracy and completeness
2. Process customer invoices on Xero
3. Allocate all debtors’ receipts for allocated campuses on Xero
4. Ensure invoices are sent out to clients and due dates communicated.
5. Ensure statements are sent to customers and timely follow-up on payments.
6. Maintain internal databases with accurate data on all students enrolled at allocated campuses.
7. Respond to and resolve customer queries in a timely manner.
8. Keep up to date with new programme fees and promotions running.
9. Manage legal handover of clients when other collection processes have been unsuccessful.
10. Adhere to all organisation policies and procedures.
11. Interact and co-operate with all members of the organisation, its suppliers and clients/customers.
12. From time to time, you may be expected to be part of special projects as are reasonably required of your job role even where these falls outside of your own department/team.

EXPERIENCE, QUALIFICATIONS AND COMPETENCIES

Experience:

1. 3-5 years’ experience in accounts receivable.
2. Proficient computer skills and good knowledge of relevant software such as MS Office Suite and accounting software.
3. Experience with Xero accounting software essential.
4. Good understanding of basic accounting principles.
5. Accounting qualification will be an added advantage.

Competencies:

• Organizational and planning skills
• Communication skills
• Information gathering and monitoring skills
• Problem analysis and problem-solving skills
• Judgment and decision-making ability
• Initiative
• Confidentiality
• Team member
• Attention to detail and accuracy
• Adaptability
• Ability to work under pressure