Job Summary
We are seeking a highly organized and proactive Office Manager/Administrator to join our dynamic team. The ideal candidate will be responsible for overseeing the smooth operation of our office and providing administrative support to various departments. As a key liaison between management, staff, and clients, you will play a crucial role in maintaining efficient communication channels and ensuring the overall effectiveness of our operations.
Key Responsibilities:
- Manage day-to-day administrative tasks such as answering phones, responding to emails, and handling correspondence.
- Coordinate and schedule appointments, meetings, and travel arrangements for management and staff.
- Maintain office supplies inventory by checking stock, anticipating needs, placing and expediting orders, and verifying receipt.
- Act as the point of contact between the organization and clients, ensuring excellent customer service at all times.
- Assist in the preparation of reports, presentations, and documentation as needed.
- Oversee the maintenance of office equipment and facilities to ensure smooth operations.
- Manage payroll and other HR-related administrative tasks in coordination with the HR department.
- Assist in organizing company events, workshops, and team-building activities.
Requirements:
- Must have a Matric
- Fluent in English (first language proficiency)
- Fluent in Mandarin (advantageous)
- Proven experience as an Office Manager, Administrator, or relevant role.
- Excellent communication and interpersonal skills.
- Strong organizational and multitasking abilities.
- Proficiency in Microsoft Office suite (Word, Excel, PowerPoint).
- Attention to detail and problem-solving skills.
- Ability to work independently and collaboratively in a fast-paced environment.
- Knowledge of CCTV security systems (preferred but not required).
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