Job Summary
Our client is seeking a bubbly, friendly, and detail-oriented individual to join their team as a Temporary Receptionist & Administrative Assistant. While you will be based at reception, this role is more admin-focused, with key responsibilities in handling legal dealpacks, supplier invoices, and general office administration.
Requirements:
- Matric certificate (Grade 12) – essential
- A warm and welcoming personality – we need someone full of life at reception!
- Strong administrative skills and attention to detail
- Ability to handle legal documents with accuracy and responsibility
- Willingness to be trained and learn new tasks
- A proactive and professional approach to work
- Available immediately for a temporary role (with the potential to become permanent)
Responsibilities:
- Managing the switchboard (minimal calls as most go directly to departments)
- Welcoming visitors and ensuring a positive first impression
- Receiving deliveries and handling filing duties
- Capturing supplier invoices daily and sending reports
- Requesting supplier statements weekly and ensuring financial records are updated
- Completing and uploading dealpacks while ensuring all documents are 100% accurate
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Requesting outstanding client information
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Scanning and uploading contracts to the system
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Adding devices on the system for billing purposes
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- Printing quotes and contracts as needed
- Assisting management with quotes and admin tasks
- Supporting the accounts department by sending statements and invoices
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