Manager: Safety Security and Precinct Management, including Serjeant-At-Arms

Section: Safety Security and Precinct Management

Remuneration: R1 241 601.44 (per annum cost to company)

Details of vacancy

Our Client has a vacancy for the role of Manager: Safety Security and Precinct Management, including Serjeant-At-Arms. This role is part of the Directorate Institutional Enablement and reports to the director.

Primary responsibilities include (but are not limited to):

• Manage the unit Safety Security and Precinct Management
• Perform the allocated and ceremonial duties of the Serjeant-At-Arms
• Perform the duties of Chief Security Officer and provide advice on security matters
• Precinct management and Occupational Health and Safety
• Provide logistical support services including Government transport management

Essential requirements for the role

Applicants wanting to be considered for the role must have:

• Relevant NQF Level 7 (360 credits) degree or equivalent
• A minimum of five years’ appropriate experience in holistic Security Management
• Knowledge of security vetting and policies
• Knowledge of cybersecurity protocols, requirements and business strategies
• Logistics and Project Management
• Management and Leadership skills
• Occupational Health and Safety
• Expenditure Management
• Computer skills (MS Word, MS Outlook, MS Excel, MS PowerPoint, MS Teams)

This is a fast-paced but compliance-driven organisation. Individuals who thrive in this environment:

• Display resilience and the ability to cope with pressure
• Display integrity, reliability and well-developed interpersonal skills to interact with individuals across all levels in the business environment
• Demonstrate proactive management
• Demonstrate problem-analysis and solution-formulation skills
• Display service orientation
• Demonstrate excellent attention to detail
• Display strong interpersonal and communication skills (verbal and written)
• Demonstrate the ability to work independently, yet open to guidance
• Demonstrates a proven ability to network and leverage relationships with stakeholders and partners
• Possesses high levels of confidentiality in line with the job requirements

Summary of duties and responsibilities

1. Overall management of the unit

Strategic management

• Actively participate in the review and development of the organisation's Strategic Plan and Annual Performance Plan in accordance with timeframes set by Provincial Treasury and the Secretary
• Effective planning of projects and resources
• Set and re-evaluate objectives of the unit within the framework of the organisational objectives
• Develop strategies for continuous improvement in the security management space

People Management

• Lead, plan, organize and monitor activities of the unit
• Manage performance and development of staff
• Identify and rectify staff development needs
• Implement people management policies, innovations, strategies and approaches within the unit
• Implement the People Management Delegations

Financial Management

• Ensure compliance with existing policies related to procurement and financial matters within the unit
• Expenditure Management of the unit
• Ensure all Supply Chain Management activities within the unit are carried out in terms of the Accounting Officer’s delegation
• Responsible for budget projections for the unit
• Costing of Security and Building management plan

Client Management

• Monitor and review internal procedures and policies to ensure effective and efficient service delivery
• Ensure unit’s activities strive towards meeting client’s needs and proactively responding to the needs of the organisation
• Ensure complaint management system in operation to respond effectively and efficiently to complaints from internal and external stakeholders
• Resolve conflict or challenges promptly
• Adherence to time frames as per service level agreements with various service providers and / or stakeholders

2. Critical Infrastructure Security Management

• Review the Security Policy and Plan at prescribed intervals
• Perform the duties of Chief Security Officer in terms of the approved Security Policy of the Organisation
• Preparation for the annual security assessment or appreciation for Critical Infrastructure
• Ensure adherence to the full implementation of Critical Infrastructure Protection Act (CIPA)
• Represent the institution at various Security Management forums
• Represent the institution at the State of Security Agency EXCO
• Ensure quarterly Joint Planning Committee (JPC) meetings are scheduled
• Ensure appointment letters for JPC members are drafted and the necessary security clearances are conducted
• Research best practice models on Critical Infrastructure Management
• Research security related matters and provide inputs to the Accounting Officer
• Submission of annual and monthly Critical Infrastructure Security statistics

3. Precinct Management

• Conduct needs assessment with regards to office accommodation for members and staff of the organisation
• Annual preparation and submission of a comprehensive User Asset Management Plan (UAMP) to the Department of Infrastructure
• Providing updates on capital / maintenance projects to the Internal Arrangement Committee
• Ensuring implementation of the Service Level Agreement with the Department of Infrastructure
• Compilation of monthly and quarterly reports to the Director Institutional Enablement

4. Physical Security at Precinct and Parliamentary Oversight visits

• In conjunction with SAPS ensure that a physical security presence is maintained and managed at the parliamentary precinct
• Foster good working relationships with the South African Police Services (SAPS), Department of Community Safety (DCS), State Security Agency (SSA) and other law enforcing agencies
• Ensure security assessments are conducted for parliamentary oversight visits to ensure adequate protection for Members of Parliament, support staff and guests
• Ensure adequate security measures are in place to deal with service delivery and other protest marches to the Provincial Legislature.
• Manage and oversee Chamber Security on Parliamentary sitting days and perform the duties of Serjeant-At-Arms
• Effective and efficient security preparations for the State of the Province address

5. Business Continuity Management and Occupational Health and Safety

• Draft and submit Business Continuity Plan for approval
• Coordination of any emergencies in terms of the Business Continuity Plan
• Reporting of the Business Continuity Plan and any other emerging risks at GOVCOM
• Implementation of the Occupational Health and Safety Committee and acting as Chairperson.
• Conduct awareness sessions for all staff in relation to Occupational Health and Safety
• Ensure Occupational Health and Safety representatives appointment letters are drafted and renewed as per legislation
• Coordination of training for Occupational Health and Safety representatives
• Plan and execute annual evacuation drill with all role players in a shared building complex
• Incident investigation and reporting
• Represent the organisation at meetings with Disaster Management Centre
• Ensure compliance with Occupational Health and Safety Act and all other relevant legislation

6. Government Motor Transport (GMT) and Logistics

• Management of Service Level Agreement between the organisation and GMT
• Ensure the Speaker, Deputy Speaker and administration have the right vehicle pool to execute their mandate
• Ensure memo for monthly GMT billing / account is acknowledged and signed
• Manage GMT in terms of Transport Circular 4 of 2000
• Perform cost benefit analysis and provide report
• Management of transportation for members and staff

7. Contract Management / Administration

• Contract management for the following Service Level Agreements:
• Catering
• Cleaning
• Photocopiers
• Plants
• Telecommunications

Application requirements and information:

When applying for this role, please ensure that you:

• Submit a recently updated CV
• Attach originally certified copies of all relevant qualifications
• Attach an originally certified copy of your ID

Please note that correspondence will be limited to shortlisted candidates. If you do not receive any response within 30 days from the closing date of the advertisement, consider your application as unsuccessful.

• The successful candidate will be vetted for security purposes.

Closing date for applications: Wednesday,11 September 2024

Employment equity:

The organisation will apply the principles of equal opportunity and representivity.