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Job Summary
Are you an experienced Assistant Company Secretary with a proven track record of excellent performance and ambition to advance your career? We have an exciting opportunity for you! As a Company Secretary, you will support the directors, management, business pillars, and support functions in promoting good corporate governance. You will fulfil the duties for a designated portfolio of companies and board committees, providing advice on all matters related to corporate governance. This role offers a high level of responsibility, allowing you to work closely with non-executive directors and colleagues from across the business, playing a key role in driving efficiencies, excellence, and continued improvement. Are you an experienced Assistant Company Secretary  with a proven track record of excellent performance and ambition to advance your career? We have an exciting opportunity for you! As a Company Secretary, you will support the directors, management, business pillars, and support functions in promoting good corporate governance. You will fulfil the duties for a designated portfolio of companies and board committees, providing advice on all matters related to corporate governance. This role offers a high level of responsibility, allowing you to work closely with non-executive directors and colleagues from across the business, playing a key role in driving efficiencies, excellence, and continued improvement.  LLB or BCom Law with a minimum of 10 years relevant experience. Admission as an Attorney and/or CSSA/CIS qualification will be an advantage. Company secretarial experience in a listed company environment (preferably in banking). Experience in sustainability and integrated thinking is advantageous. Financial literacy is essential. Personal Attributes Ability to understand complex issues, communicate concisely, and influence a wide audience. Confidence and ability to interact at all levels. Proven ability to build relationships and credibility. Exceptional ability to consistently deliver creative yet business-oriented results that balance growth and risk. Intellectually curious, open-minded, and adaptable. Aptitude to solve problems in a fast-paced, high-pressure environment. Ability to work both collaboratively and autonomously while prioritizing competing tasks. Flexibility and willingness to work on both strategic and operational tasks. Ability to manage multiple concurrent tasks and deadlines. High level of integrity and professionalism. Self-motivated team player with a keen sense of ownership. Tenacity and strong attention to detail. Functional Competencies Strong knowledge of the Companies Act, corporate laws, and governance codes. Strong background in applying corporate governance principles. Proficiency in running and supporting boards and board committees through annual cycles. Experience in creating and managing compliance processes in a practical manner. Experience in developing best practice guidelines and policies. Proven ability to produce quality minutes in a technically challenging environment and run board meeting processes effectively. Excellent drafting and grammatical skills. Project management and strong organisational skills. Company Secretarial Ensure best practice board and meeting administration for a portfolio of companies and committees: Facilitate smooth operation of boards and committees, including drafting work plans and agendas, organizing, collating, and distributing meeting papers. Prepare accurate minutes and action items within agreed time frames. Provide input into board practices and corporate governance matters. Draft resolutions and other corporate communications. Manage company secretarial matters: Implement changes in corporate laws/regulatory requirements and provide insights on their impact on the business. Coordinate statutory compliance with cross-functional teams and external auditors, ensuring accurate and timely updates of corporate information and registers. Manage the year-end reporting cycle related to company secretary duties. Support the business with ad hoc requests. Develop and advise on key governance policies such as delegation of authority, signing policies, and governance frameworks. Work closely with the Acting Group Company Secretary to manage overall compliance and best practices: Manage the corporate compliance calendar and meeting schedule. Ensure compliance with relevant laws/regulations, company policies, and MOIs. Coordinate corporate process elements of transaction execution (e.g., corporate actions or restructures). Lead ad hoc projects in a simplified and solutions-oriented manner. Enablement and Risk Management Develop processes to maintain corporate information and policies and oversee management thereof. Liaise with external service providers and stakeholders. Oversee elements of logistics including hospitality and record-keeping.
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