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Job Summary
To provide administrative support to the payroll function by ensuring that all payroll data, processes and associated administration and services are accurately delivered within the agreed deadlines. Qualification Matric Relevant HR Diploma Registration with relevant professional body (Will be an added advantage) Experience A minimum of 4 years†experience in payroll administration in complex environments. Knowledge of SAP HR Module Knowledge of relevant legislation BCEA, LRA, Skills Development, Provident Fund Tax Act, COIDA etc. Payroll Processing •   Reviews salary data and other information to detect and reconcile payroll discrepancies. •   Maintain and update payroll records on SAPHR. •   Compiling monthly reports and preparing payments for all third parties. •   Executing the running of simulation and final payroll. •   Prepare ad hoc and monthly salary payments for all payrolls. •   Analysing monthly variances on all payroll related accounts. •   Identify payment /data risks and recommend corrective actions. •   Prepare legislative reconciliation and payments. •   Assisting with internal and external audit queries. •   Providing consistent advice and support to Human Capital Business Partners. •   Producing IRP5â€s and prepare reconciliation of PAYE, UIF and SDL. •   Analysing costing reports advise on findings. •   Using computerised systems e.g., SAP, Word, Excel, Outlook and databases, to input and manage data and produce required documentation. •   Generating reports for payments e.g., PAYE returns and other third parties. •Keep abreast with company policies and tax legislations that impact on remuneration • Monitor leave management to ensure compliance with policy and procedures. • Analyse leave utilisation trends to identify risks and recommend corrective actions. • Prepare reports, letters, and documents relative to this role. • To liaise with and give appropriate information and advice to clients as and when required; via email/telephone etc. • To assist with the general administration of work within the payroll team Reporting, Payroll Systems Management and Maintenance • To assist in the compilation of reports and records and assessment of data as may be required by the Supervisor • To assist in the compilation, maintenance and analysis of client personnel records • To assist in the compilation, maintenance and analysis of client payroll records • To use computerised systems e.g., SAP, Word, Excel, Outlook and databases, to input and manage data and produce required documentation Query Resolution • To ensure compliance with the relevant legislations IDC/HO/HC Payroll Administrator • Respond to queries from employees in an accurate and timeous fashion.  Delivering results and meeting customer expectations Following instructions and procedures Analysing Working with people Learning and Researching Planning and Organising Achieving Goals and Objectives Coping with pressure and setbacks Relating and Networking Applying Expertise and Technology Adapting and Responding to Change Deciding and Initiating Action MS Word Excel (Intermediate) Calculation and Reconciliation skills Communications skills Computer skills Problem solving Negotiation skills Detail orientation Deadlines driven Planning and organising
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