Administrative Coordinator/Executive Assistant
Village N Life is a leading local tourism and hospitality group where we go above and beyond to ensure the highest standards are met. If you thrive in a company culture that focuses on growing employees through career development and incentives, this is the place for you. Exceptional people and exceptional opportunities await.

Who We're Looking For:
The Bay Hotel, set against the majestic Twelve Apostles Mountain range and just a minute's walk from the Atlantic Ocean, is seeking an Administrative Coordinator/Executive Assistant to join our team of extraordinary individuals.

As an Administrative Coordinator/Executive Assistant, you will play a vital role in supporting the administrative and executive functions of our hospitality establishment. Your responsibilities will include assisting with scheduling, managing communications, organizing meetings, and ensuring the smooth operation of day-to-day tasks. The ideal candidate will possess excellent organizational skills, a keen attention to detail, and a passion for delivering exceptional service.

Minimum Requirements

• Tertiary education in Business, Project Management, Marketing, or related fields advantageous.
• Minimum of 1-2 years’ experience as a personal assistant or in a similar role or field of experience.
• Skilled in administration programs like Word, Excel, PowerPoint and Outlook.
• Strong written and verbal communication skills.
• Genuine passion for learning and development.
• Manage and coordinate executive schedules, meetings, and travel arrangements

• Prepare and edit reports, presentations, and correspondence
• Serve as a point of contact between the executives and internal/external stakeholders
• Oversee office administration tasks to ensure efficient operation
• Assist with event planning, client liaison, and project management
• Handle confidential information with discretion and professionalism
• Perform various administrative duties as needed to support the team

Qualifications:

• Tertiary education in Business, Project Management, Marketing, or related fields advantageous.
• Minimum of 1-2 years’ experience as a personal assistant or in a similar role or field of experience.
• Proven experience as an Executive Assistant or in a similar administrative role
• Strong organizational, time management, and multitasking abilities
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office and office management systems
• Ability to work independently and take initiative
• Professional demeanor and the ability to work under pressure

Why Join Our Client?

• A collaborative and innovative work environment
• Opportunities for career development and growth
• Competitive salary and benefits package

Ready to Join? If you're ready to take your career to new heights and be part of something truly special, we want to hear from you! Apply now or send your resume to apply below and embark on a journey filled with excitement, growth, and endless possibilities.

Due to the large number of CV's received, only candidates that meet the minimum requirements will be contacted. If you have not heard back from us in 2 weeks, please consider your application as unsuccessful.

To browse all our vacancies, please log on to our website – www.careercustodians.com