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Job Summary
Our client has an opportunity available for an Operations Secretary based in Ormonde.
Requirements:
- Matric
- Administration qualification would be advantageous.
- 5 to 10+ years’ experience in the role of a secretary for an executive level of management.
- Above average communication, administration and computer literacy skills.
- Must have own reliable vehicle.
- Retail background or back-office administration experience would be advantageous.
- Basic accounting knowledge- preferable.
Responsibilities:
- Manage the Operational Teams’ daily, weekly and monthly diaries when required.
- Execute Personal Assistant Duties for the Directors of the business as specified.
- Execute processes on logistics management, time management and deadline driven approach.
- Ensure that the reminders on deadlines are set and followed up on.
- Manage bookings of travel, logistics of couriers, deliveries of service providers, etc.
- Manage invoicing and quotations from suppliers or third parties for approval.
- Manage the accommodation and travel of the Operations Team.
- Ensure compliance on legal issues, insurance requirements and governance.
- Answer all calls coming in through the Switchboard.
Telebest
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