Debtors/Costing Clerk Job Specification – Crusaders Corporate

We are looking for an experienced Debtors Clerk who will also be able to compile accurate costing for Inbound Shipments. The Debtors Clerk will be responsible for the managing of the debtor’s book with approximately 300 stores.

Accurate estimated and final costings are prepared regularly with accuracy and completeness for approval by the Group CEO.

To be successful in this role you should ensure that the debtor’s book is closely monitored for optimal cash flow efficiencies. Due to the dual responsibilities of the role, you must be able to prepare both estimates and final costings with a very high degree of accuracy and in a timely manner.

Responsibilities:

• Sending out regular debtor’s statements.
• Updating of cash book processing in NetSuite for debtor’s collections
• Sending out regular debtors ageing to internal staff and management
• Processing of credit notes to customers after approval by senior management
• Sending out Ad Hoc reports relating to debtors
• Calculation of interest on overdue debtor’s accounts
• Sending out daily, weekly and monthly management turnover reports
• Distributing staff accounts on debtor’s book to relevant people
• Debtors Master maintenance in NetSuite
• Ad-hoc invoicing as required
• Monitoring of all berthed shipments for outstanding costings
• Preparation of accurate and timely estimate and final costings & processing on NetSuite
• Requesting final clearing and shipping documents
• Assistance during Year End audits
• Any ad-hoc requests from the Accountant, Group Financial Manager and CEO

Requirements:

• Extensive experience with debtor’s collections and maintenance of a clean debtor’s book
• Proficiency in Microsoft Office (especially excel, advance Excel experience is a requirement) and working knowledge of NetSuite or similar ERPS systems
• Excellent communication skills, both verbal and written.
• Strong math and analytical skills
• Analytical and problem-solving skills
• Minimum qualification: Matric and qualification in Credit Control or similar qualification
• Previous experience in costing environment specifically with the understanding and preparation of costings
• Personal accountability and commitment
• Attention to detail
• Can-do attitude
• Flexible
• Ability to work within a team
• Good organisational and planning skills
• Able to cope in a highly pressurised environment

Package: Basic R 15,000 – R16,000 plus company benefits, depending on qualifications and experience.