Job Summary
Nelson Mandela University reserves the right not to make an appointment. In considering candidates for appointment into the advertised posts, preference will be accorded to persons from a designated group in accordance with the approved Nelson Mandela University Employment Equity Plan.
CORE PURPOSE OF JOB
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To supervise production and staff in the print room. To operate networked high volume digital photocopiers. Manage the paper stock levels and ordering of materials. Process print requisitions and quotes. |
KEY PERFORMANCE AREAS
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- To supervise production, finishing and quality of work
- To supervise staff and ensure deadlines are met
- Processing of print requisitions and quotes
- Ordering of all paper and supplies
- Operate Networked High Volume Digital Photocopiers
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CORE COMPETENCIES |
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- Ensures good time keeping is maintained by production staff.
- Liaises with staff and Section Head with regard to leave and time off.
- Reports absenteeism to Section Head and makes arrangements for relief staff.
- Trains new staff to operate photocopiers and processing of print requisition on computerised systems.
- Ensures that productivity and quality standards are maintained by production staff.
- Checks progress of work on photocopiers and finishing section in order to ensure that deadlines are met.
- Phones photocopier service company in order to report breakdowns and ordering of toner.
- Receives internal/external calls regarding enquiries about production of work.
- Checks stock levels and places orders with appropriate supplier.
- Processes internal and external stores requisitions on ITS Financial System.
- Distribution of work – Goes through print requisitions received, prioritises work and assigns work to appropriate High Volume Photocopiers or Finishing Section.
- Receives originals in various formats: hard copy, digitally stored on disc or memory stick, via network to computer.
- Adheres to productivity and quality standards as described in the “Reprographic Services Standard Operations Procedures” manual.
- Programmes each machine according to its own programme settings and to variety of functions as follows: Various paper sizes, reduction and enlargement of originals, variety of paper and board colours, inserting of pre-printed covers, overprinting of covers, variety of stapling options, online punching, single and double sided printing, scan and e-mail, copy quality settings, document precount setting, folding options, insertion of job identification details.
- Performs various document manipulating settings as follows: margin settings, page numbering, rotating of image, booklet making.
- Job building – Originals have to be checked individually and the machine programmed in sequence according to special instructions or sample provided as follows: different colours of pages, double or single sided printing as well as various cover options.
- Operates two machines simultaneous. Generally sets up one machine for long run work and the other machine for short run work. Machines can be pre-programmed for the next job as the machines are running.
- Fills various paper trays with A3/A4 paper/board, depending on the specifications of each job.
- Replenishes staples, toner and waste toner cartridges.
- Cleans exposure platen glass.
- Removes jammed paper from various sections of machine.
- Ensure that all tests and confidential work printed is sealed in plastic bags. Large volumes to be packed in boxes and sealed with safety tape.
- Shreds all damaged tests and examination questionnaires.
- Ensures that examination officers are present during printing of examination questionnaires.
- Ensures that study material which infringes copyright has authorisation from copyright office.
- Assists with finishing functions when necessary
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REQUIREMENTS
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- Minimum Grade 12 or equivalent (e.g. technical qualification).
- Minimum 1-3 Years relevant and / or working experience in a printing environment.
- Minimum 1-3 Years relevant and / or working experience on digital photocopiers.
- Possible supervisory experience
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SCREENING QUESTIONS |
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- Do you have experience in a printing environment?
- Do you have experience on digital photocopiers?
- Do you have experience in a supervisory role?
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SALARY RANGES (Peromnes) |
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ADDITIONAL INFORMATION e.g. contact person and telephone number, e-mail; etc.
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- Cover letter
- Equity targeted groups to be specified on the advert
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Nelson Mandela University
University Way Summerstrand
2-10
Company
About
Vision
To be a dynamic African university, recognised for its leadership in generating cutting-edge knowledge for a sustainable future.
Mission
To offer a diverse range of quality educational opportunities that will make a critical and constructive contribution to regional, national and global sustainability.
Values
Respect for diversity,Excellence,Ubuntu,Integrity,Respect for the natural environment,Taking responsibility