PAYROLL ASSISTANT – CAPE TOWN

The Salaries and wages department require a process-driven, attentive to detail and organized individual to join their team. This position requires an efficient individual who is able to work in a fast paced environment and is able to meet payroll administrative deadlines.

Duties & responsibilities include but are not limited to:

• Accurately capture data onto various payroll systems
• Loading new employees onto the payroll system
• Ensure that new employee files are created timeously
• Ensure that all documents are filed timeously and accurately
• Print and accurately sort pay slips for distribution
• Accurately process timesheets ensuring deadlines are met
• Check, update and correct timesheets and query inconsistent clockings with respective Line Managers
• Manage the administration of the time and attendance system
• Accurately process leave information
• Maintain and update payroll records in terms of statutory requirements
• Assisting the Salaries & Wages Manager as well as Payroll Administrator’s as and where required
• Adhoc duties include filing, maintaining departmental documentation, managing long service certificates and ordering stationary on in-house system
• Ensure all historical terminations are removed from the filing room and archived correctly
• Prepare UI-19 and other Labour department documentation as well as Certificate of service for terminated employees
• Assisting with staff queries

Qualifying Criteria:

• Grade 12 matric certificate
• Understanding and application of the BCEA (basic conditions of employment act)
• Any relevant certificate or qualification in payroll or administration
• Minimum 5 years of experience as a Payroll Assistant or Administrator or similar role
• Computer literacy: proficient in MS Excel, MS Word, MS Outlook
• Accsys PeopleWare experience advantageous
• Working knowledge of Time & Attendance software

Qualifying Attributes

• Good communication skills both written and verbal
• Strong attention to detail and accuracy
• Ability to multi-task and manage a demanding workload in a pressurised environment
• Ability to effectively communicate with people on all levels
• Be self-motivated and results driven
• Disciplined in following procedures when executing tasks
• Be able to work both independently and in a team
• Good time management skills
• High work standards
• Be organised
• Logical and detail orientated methodologies
• Commitment to a strong business ethic and integrity

Other Information:
Job title: Payroll Assistant
Reporting to: Payroll Team Leader and Divisional Director - Human Capital
Job type: Permanent position
Standard hours: 08h00–17h00: Monday – Thursday
08h00–16h00: Friday
May be required to work overtime as per operational requirements
Salary We offer a highly competitive package depending on the extent of the applicant’s qualifications and experience.