Stock Clerk

Job Purpose

This role is accountable for providing specialist outputs within the inventory control function. It is responsible for effectively managing the availability, age and losses of stock as well as ensuring adequate delivery control mechanisms are in place. The Stock Clerk is ultimately accountable for ensuring all governance processes and documentation are followed and completed to ensure that any and all physical movement of inventory is correctly reflected in SAP.

Key Accountabilities and Outputs

Assist with Producing / Manufacturing and Delivering Products

• Carry out efficient Inventory Control (Finished and Raw Materials)

• Conduct stock counts according to company standards and procedures

• Adhere to all physical pre stock take procedures

• Compile daily/weekly/monthly stock pack and have pack signed off by relevant parties

• Conduct ad hoc stock counts for unresolved variances / high value SKUs

• Check DC days of cover daily and communicate with Planning if required

• Govern Short Term Interval Control

• Ensure that all inter depot movement notes have been checked against inter depot gate register and filed

• Follow up on all In Transit shipments if not received

• Raise and drive resolution of any quality related issues

Conduct Proof of Delivery Control

• Ensure all proof of delivery notes have been checked and accounted for

• Assist with resolving and correcting invoice queries

Manage Stock Age

• Ensure FEFO principle is applied to stock movements by checking stock rotation daily, and compiling weekly stock age report

Adherence to Food Safety Requirements

• Commitment to The Beverage Company’s Food Safety policy and its objectives

• Ability to understand and implement all food safety requirements

• Adherence to and the enforcement of Food Safety Policies, SOPs and PRPs

• Compliance with PPE requirements including jewellery policy

• Compliance with personal hygiene requirements in accordance with the organisations code of practice

• Active engagement in all training including competency testing

• Regular practice of hand washing and sanitising

• Prevention of cross-contamination of products – no allergens allowed in the manufacturing facility

• Responsible for raising any food safety risk to the relevant personnel such as the Team Leader or Food Safety personnel

• Reporting of any illness or communicable disease before the commencement of shift

• Compliance with all legal, regulatory and customer requirements

• Enforce GMPs and conduct themselves in a manner conducive with food safety practices

• Maintain high standards of housekeeping and hygiene of equipment, facilities and work environment

• Informed and vigilant on food defense and food fraud risks

• Promote, encourage and continuously grow the organisations food safety culture

• Maintain zero compromise on product quality and safety

• Collaborate with internal food safety team to realise the organisations goals of retaining GFSI certification and continuous improvement

General Operational, Financial Management

• Actively participate in operational planning and budgeting processes

• Drive continuous improvement through streamlining and optimising relevant operational practices, processes and systems

• Ensure adherence to operational and financial frameworks of practices, processes, standards and controls

• Control cost and take the necessary action to mitigate any financial risks or non-compliance

• Ensure adherence to operational and financial frameworks of practices, processes, standards and controls

Qualifications and Experience

• Bachelors Degree (3 years) / NQF level 7 (Essential)

• Up to 8 years experience (Operational Execution)

• Excel Intermediate

Key Qualities

Communication

• Routine communication in connection with instructions, requests or normal work tasks

Problem Solving

• Proactive identification of functional problems that do not have predetermined guidelines, routines or procedures for solution, determine cause and impact, and choose the best alternative to solve the problem based on previous experience and an understanding of the theory or practices underpinning the problem.

Relationships Maintained

• Others in own work area

Behavioural Competencies

Accountability

• Accomplishes assigned tasks and goals: takes necessary actions to keep progress against objectives on track.

• Prepares a roadmap for success.

• Ensures that all who need to know, are clear about the plan.

• Takes full responsibility for own actions and outcomes, including mistakes.

• Always acts in the company’s best interest, regardless of whether it is difficult or unpopular.

• Ensures others are on track for achieving their goals.

Planning and Organising

• Manages time effectively, ensuring effective completion of tasks under stressful deadlines.

• Able to prioritise activities and resources, ensuring that results are achieved effectively.

• Able to evaluate progress and make appropriate adjustments to initial plans, ensuring a successful outcome.

Continuous Improvement

• Increases performance expectations when success has been achieved

• Seeks out sources of information, including trade associations, “best practice” companies, customers, peers, subordinates, etc.

• Finds ways to fast-adapt improvement ideas to work processes

• Proactively seeks out resources, alliances, etc., needed to quickly introduce improvements

Customer Relations

• Asks questions to identify customer needs or expectations

• Follows through and meets personal commitments to others on time

• Takes responsibilities seriously and consistently meets the clients’ expectations for quality, service, and professionalism.

• Continuously monitors delivery to make sure the customer is receiving good service

• Shows a strong commitment to exceeding customer expectations

• Able to own responsibility for mistakes, apologise and make suitable changes to services

Legal and Ethical Conduct

• Keeps current with all the laws and company policies that govern one’s work activities, or seeks counsel before acting

• Conforms with all laws and company policies that govern one’s work activities

• Keeps abreast of changes in standards applicable to one’s profession

• Acts in accordance with conventional ethical and professional standards

• Takes action to enforce legal, policy, ethical and professional requirements; exposes violations