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Yard Supervisor - Urgently Needed
V and A Personnel (Pty) Ltd Saturday, 30 November 2024 227Job Summary
Duties: • Clear understanding of what Vehicles are in the yard and their availability for hire. • Vehicles to be grouped and parked neatly, and preferably per tonnage category. • When required, book Vehicles into Workshop on Fleet Domain for services, COF, License, damages, general inspection, branding etc, • Check every vehicle in the yard for service interval, COF and license expiry, damages and branding as per SOP. • Check in de-hired vehicles from customers or branches, new check sheet to be completed each time and vehicle to be closed off on old check sheet and agreement to be handed to Operations to invoice accordingly. • Vehicles that return from clients (rentals or replacements but not FML’s) to be filled up with Diesel, checked and washed before they are parked back in line for rental. New Inspection sheet to be completed each time. • Ensure that every available vehicle for rent, has a completed Inspection sheet, is filled up and clean, ready for hiring, with e-tag serial number noted on the Inspection sheet. • Ensure that all vehicles in the yard and locked and ensure all keys are placed in the key safe before leaving the office. • Assisting customers to book in their vehicles into workshop (top up oil, check brakes, tyres etc.) Inform operations immediately when a driver is waiting for their vehicle. • Know what vehicles are available in your yard and which vehicles are in workshop at all times. • All vehicles tyres as well as batteries must be branded – ensure this is done prior to completing a new Inspection sheet. • To do a workshop book-in sheet for all vehicles going into workshop, check system history prior to booking. • Create a booking on Fleet Domain and print two copies. One to be signed by the workshop Manager and then filed for record keeping. The second is left with the Workshop Manager for work to commence. • Inspect vehicles coming out of the workshop that all repairs have been completed as per accurate booking. • Be available to be on standby every alternate week and upon arrangements made by the Branch Manager. • Note Damages and missing tools, spare wheels on Vehicles on a blank photocopy Inspection Sheet and report to Operators and Branch Manager for invoicing to customer, branch or staff member. • Yard List to be completed daily before shift ends, noted on manual Yard list vehicles that went to workshop or left the yard for that day & where, comparing this with the booking chart as per SOP. • Vehicle Refurb schedule to be send to Branch Manager and Fleet Manager, monthly. • Ensure that no vehicle leaves the yard without a comprehensively completed Inspection Sheet, valid License and that a signed Schedule to the Master agreement is in our possession as well as Insurance confirmation where a client has opted to arrange own insurance. • Vehicle Audit to be done on a monthly basis to establish vehicle specifications are accurate to that of Fleet Domain. • All vehicles going out the following day are to be parked the night before, with keys left at security to ensure drivers leave in the morning as arranged by Operations, without any delay or moving any other vehicles. • The workshop manager needs to be asked when using any of workshop staff to drive vehicles for operations. No Workshop staff may drive for operations unless the Workshop Manager has given permission. • To know all operations driver’s whereabouts at all times, plan daily routes and communicate these routes to the drivers. • Inform drivers about the following day’s vehicles that needs to be dispatched as per arrangements by Operators, including collections, deliveries, services and relief units. This is not an exhausted list of job functions and may change as and when required. Email C.V to : applyError!
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