Job Description: Academic Administrator - NATED

Department: Academic Department

Reporting to: Campus Operational Manager

Job Summary:

• The Academic Administrator position will include administrative support functions in the following areas such as:
• Infrastructure maintenance
• Health and Safety
• Human Resources
• Academic Delivery
• Campus Administration
• Campus Quality Assurance
• Providing administrative support to the Campus Operations Manager in the day-to-day business of the campus operations.
• From an Academic point the Administrator will provide academic administration support in the various academic processes.
• Academic Administrators must be excellent multi-taskers and be able to work under pressure, as their duties include admin support in various divisions of the operational functions on campus.

Ethos and Values:

• To ensure the vision for CTU is understood and applied
• To demonstrate a commitment to professional learning and continuous improvement
• To model CTU’s commitment to excellence, independence, and opportunity in everyday work and practice.

Duties and Responsibilities:

• Assist the COM with the registration process of students. This will include:
• the collection of all required documentation, i.e., ID docs, Qualification certificates, etc.,
• Capturing registration data on CampusOnline,
• Uploading the registration documentation onto CampusOnline.
• Preparing and distributing attendance registers for staff,
• Capturing staff attendance on attendance records and updating employee leave records,
• Capturing student attendance on CampusOnline,
• Ensuring students are correctly registered for the DHET exams and correct details and term marks are submitted,
• Co-ordinate and update the complaints register and report all complaints to the COM.
• Provide administrative support in the assessment process by:
• Monitoring the NATED assessment due dates,
• Processing NATED mark sheets and submitting them to COM for approval and process implementation,
• Capturing and distributing DHET exam permits as approved by the COM,
• Process, capture, and distribute NATED Progress Reports, Results and
• Statement of Results as approved.
• Distributing national timetables to NATED based Campus Academic staff and students,
• Assist with the administrative tasks assigned for NATED student support, i.e., invites, attendance registers, communication to students,
• Minutes taking and meeting management functions i.e., invites, attendance registers, agendas,
• Compile management information and quality assurance reports on various NATED functions as identified by COM.
• Administrative support on various systems i.e. CampusOnline; CCP; ICAS; ColCampus; EPoE and MS Office 365; etc.,
• Assist with Graduation planning.
• Invigilating NATED formative assessment and exam sessions,
• Collecting and returning DHET exams from and to TVET college.

Experience, Qualifications, and Competencies:

• A minimum requirement of a bachelor’s degree.

Experience

• At least 3 – 5 years of experience directly related to the duties and responsibilities specified in a Higher Education Institution.
• Experience working with learning management system (LMS) platforms is preferred; familiarity with LMS requirements preferred, including online Assessment Technologies
• Experience working with Microsoft Dynamics and Microsoft Office 365.
• Demonstrated capacity to design, set, and evaluate assessments at the appropriate level.

Competencies

• In-depth understanding of NATED Report 190/1 and any other legislative framework.
• Expertise in assessment, data analysis, and educational outcomes.
• Excellent interpersonal skills and a demonstrated ability to work with diverse members of the CTU community including students, faculty, staff, and other campus-based administrators.
• Demonstrated ability for effective organizational skills and ability to connect to the institutional strategy while displaying attention to detail.
• Knowledge of institutional self-assessments and student outcomes assessment principles, methods, and techniques.
• Knowledge and understanding of integrated program assessment planning, development, and administration within a higher education institution environment.
• Advanced verbal and written communication skills.
• Knowledge of CTU’s Teaching and Learning systems, definitions, and procedures.
• Ability to analyze complex problems, interpret operational needs, and develop integrated, creative solutions.
• Ability to pay attention to detail and accuracy.
• Ethical Professional Behaviour
• Deadline driven.