Key Responsibilities:

• Manage the CEO's complex and dynamic calendar, including scheduling meetings, appointments, and travel.
• Serve as the primary point of contact for internal and external stakeholders on all matters pertaining to the CEO.
• Draft, review, and organize correspondence, reports, and presentations on behalf of the CEO.
• Conduct research and provide background information on meeting topics as required.
• Coordinate and manage special projects as assigned by the CEO.
• Organize and prepare agendas for executive and board meetings.
• Take detailed meeting minutes and follow up on action items as needed.
• Prepare briefing documents, reports, and presentations for meetings.
• Ensure that the CEO is well-prepared for all engagements
• Arrange and coordinate the CEO’s international and domestic travel, including flights, accommodation, and itineraries.
• Prepare travel expense reports and ensure timely reconciliation of expenses.
• Screen and prioritize incoming communications, emails, and phone calls, responding or delegating where appropriate.
• Maintain a high level of professionalism and confidentiality when handling sensitive information.
• Act as a liaison between the CEO and other executives, staff, and external stakeholders.
• Maintain and organize confidential files and records.
• Manage office supplies and ensure the CEO's office is fully equipped and functional.
• Handle personal tasks and ad hoc requests as required by the CEO.
• Assist in organizing and coordinating corporate events, functions, and team-building activities.
• Manage logistics and support for corporate meetings and conferences attended by the CEO.

Competencies:

• Strong organizational skills and attention to detail.
• Excellent time management and multitasking abilities.
• High level of discretion and confidentiality.
• Exceptional written and verbal communication skills.
• Ability to work independently and under pressure.
• Strong problem-solving skills and a proactive attitude.
• High level of professionalism and interpersonal skills.

Qualifications & Experience:

Education:

• Bachelor’s degree in Business Administration, Communication, or a related field preferred.

Experience:

• Minimum of 4 years experience as an Executive Assistant or Personal Assistant to C-suite executives.

Technical Skills:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and familiarity with virtual meeting platforms (Zoom, Microsoft Teams).