Job Summary
Reporting to Operations Manager.
Main Purpose of Job:
- Determine sourcing requirements with demand and forecasting input from the sales department and management
- Build and maintain good relationships with staff, suppliers and key functions in the business
Main Responsibilities:
- Place purchase orders (PO’s) with suppliers according to portfolio
- Ensure that PO’s are placed timeously
- Draw reports to monitor and action as listed
- Open goods receipt quantities – Keep control of and update placed purchase orders and delivery dates thereof
- Maintain open invoice quantities
- Regularly check system balances with in-stock items.
- Inform relevant department of incorrect bill of materials (BOM) setups, which have been picked up when working through the Material Requirements Planning (MRP) run
- Negotiate lead times with Suppliers and Contractors
- Ensure internal customers receive timeous feedback on delivery dates from suppliers.
- Assist Quality and stores department with stock upliftment’s
- Use MRP and SYSPRO applications
- Timeous feedback to departments to avoid delays
- Ensure no out of stock situations arise
- Ensuring competitive pricing and implementing cost savings
- Implementing and adhering to purchasing policies and procedures
- Verification of stock figures from the stores
- Evaluate vendors and contractors to determine price, quality and service
- Establish and create new vendors after evaluation
Dimensions/KPI:
- Placing purchase orders
- Ensure establishment, placing, monitoring and controlling of purchase requirements (proactive expediting)
- Use SYSPRO to identify items which are needed and place order, keeping in mind not to overstock and lead times
- Evaluate MRP settings and request changes to be carried out if the settings are leading to out of stock or over stocks
Requirements:
- Relevant tertiary qualification
- Strong communication skill, written and spoken
- 2 + year’s experience in a FMCG environment
- Negotiation skills