Job Summary
Qualifications
- Matric
- Accounting qualifications an advantage
Requirements
- 3-5 years experience in bookkeeping
- Must be excellent in Excel, Word, Accounting Systems & Power Point
Duties
- Collecting information regarding sales for managers’ perusal.
- Producing daily / weekly / monthly reports to head office as required.
- Passing standard journals for good bookkeeping procedures regarding provisions, accruals etc.
- Producing correct and accurate figures in the month pack for Manager and Head Office to know the financial position on a monthly basis.
- Preparation of necessary documents for interim and year-end audit.
- Preparing sheets for stock-take, capturing counts and printing variances.
- Daily reconciliation from bank statements to cash book and processing of discrepancies.
- Providing head office with all necessary financial and administrative information, for example the year end pack, to complete their task of consolidating the group’s figures.
- Completion of VAT return / payable via e-filing.
- Sustaining the Assets register and do yearly fixed asset count / reconciliation confirmation.
- Liaison with head office concerning information needed from / sent to regarding employees.
- Preparing and capture Salaries, monthly wages and weekly wages and consolidate on yearly return
- Payment monthly to Head Office for salaries.
- Balance and check clearing account in agreement with head office.
- Providing head office with all necessary financial and administrative information as required to complete their task of setting year-end packs.
- Do budget for new financial year, assist and collaborate with Manager until finalized.
- Assist in any other duty that may be reasonably required.
- Debtors
- To assist, guide and check the Debtors/Creditors Clerk to manage customer accounts in such a way as to ensure the accuracy of information, quality of debt and to meet customer satisfaction levels.
- Capture Debtors journals for granting Rebates / and or discount and allocation thereof.
- To act in Debtors/Creditors Clerks’ position whenever she is not available.
- Bookkeeping
- Collecting information regarding sales for managers’ perusal.
- Producing daily / weekly / monthly reports to head office as required.
- Passing standard journals for good bookkeeping procedures regarding provisions, accruals etc.
- Producing correct and accurate figures in the month pack for Manager and Head Office to know the financial position on a monthly basis.
- Preparation of necessary documents for interim and year-end audit.
- Preparing sheets for stock-take, capturing counts and printing variances.
- Daily reconciliation from bank statements to cash book and processing of discrepancies.
- Providing head office with all necessary financial and administrative information, for example the year end pack, to complete their task of consolidating the group’s figures.
- Completion of VAT return / payable via e-filing.
- Sustaining the Assets register and do yearly fixed asset count / reconciliation confirmation.
- Liaison with head office concerning information needed from / sent to regarding employees.
- Preparing and capture Salaries, monthly wages and weekly wages and consolidate on yearly return.
- Payment monthly to Head Office for salaries.
- Balance and check clearing account in agreement with head office.
- Providing head office with all necessary financial and administrative information as required to complete their task of setting year-end packs.
- Do budget for new financial year, assist and collaborate with Manager until finalized.
- Assist in any other duty that may be reasonably required.
- Creditors
- Completion of application for credit from creditors and providing necessary information as required by them
- Checking monthly creditor/sundry payments prepared by creditors department and loading them on the banking system.
- Creating beneficiaries for payment on the BI Online Banking system following the correct procedures as instructed by Head Office.
- Assist on creditors’ queries and ensure queries are speedily dealt with and documentation is complete.
- Ensure compliance with the requirements of the NCA.
- To act in Debtors/Creditors Clerks’ position whenever she is not available.
- Assist in any other duty that may be reasonably required.
- Administration
- Checking the reconciliation of cash with daily received documents before banking.
- Reading, managing and reply to e-mails.
- Processing/checking of credit and debit notes and ensuring correct approvals.
- Producing daily / weekly / monthly reports to head office as required.
- Preparation of necessary documents for interim and year-end audit.
- Monthly shut-down of all debtors, creditors and inventory and roll-over to next month’s dates, thus presence at month end is required.
- Daily reconciliation from bank statements to cash book and processing of discrepancies.
- Checking of cash sales to ledger, money and transactions and deposit made for banking.
- Checking Petty Cash money and transactions. Journalise them and allocate transaction to cash sales.
- Liaison with head office concerning information needed from / sent to regarding employees.
- Sustaining Leave register and forward Leave applications to Head Office.
- Maintaining the PPM price listing of VKB on the EDI system
- Checking and recording transactions on ABSA Fleet.
- Communicate additions and removal of vehicles and E-tags with ABSA Fleet.
- Monitoring and servicing the pre-paid electricity to ensure availability at all times.
- Maintaining the financial systems and outlook and providing training if necessary.
- Binding and sorting documents for archiving, and maintaining the storeroom.
- Conducting inventory and assets checks on a half yearly basis.
- Renew Post box yearly via Virtual post office.
- To stand in for Manager whenever he is not available.
Objective Personnel
1977
Clearwater Office Park, Block E, Cnr Atlas & Park Roads, Parkhaven Ext 3
2-10
Recruiter
About
Objective Personnel is a professional recruitment partner and placement agency that has been making it’s mark on the industry for over 40 years. The company boasts a highly stream-lined service that offers its clients the freedom to focus on running their businesses while Objective Personnel deals with recruitment.
Objective Personnel is well suited to filling any vacancy, from entry level to the CEO, and everything in between. If your business has employment opportunities that need filling, Objective Personnel will help you fill them with competent and qualified screened candidates.
Situated near Johannesburg, Objective Personnel focuses on the whole of South Africa.