Learning and Development: Project Administrator - Remote

Learning and Development Project Administrator (Fixed-Term Contract) - Financial Industry 

Are you a detail-oriented project administrator with a knack for organizing events, building relationships, and driving project success? Our client in the Financial Industry is searching for a Learning and Development Project Administrator to join their dynamic team remotely on a fixed-term contract. This unique role involves supporting the Industry Learning and Capacity Building team, coordinating prestigious projects, and enhancing industry knowledge-sharing.

Why Join This Team?

This role offers an exciting chance to work on influential projects that shape industry expertise and growth, including the International Payments Conference 2023 (PIPC 2023), the upcoming PIPC 2025, and the Industry Awards for 2023 and 2024. You’ll play a central role in coordinating these events and supporting additional capacity-building projects across the company, all within a remote work environment that values collaboration and innovation.

Key Responsibilities

In this role, you’ll be pivotal to ensuring project success from start to finish, by coordinating resources, tracking deliverables, and supporting the team’s vision. Key tasks include:

• Project & Event Administration:

  • Develop and manage project plans, repositories, and access for internal and external stakeholders across multiple projects.
  • Update project plans, assign action items, and ensure that each version is controlled and accessible to relevant parties.

• Scheduling & Coordination:

  • Schedule recurring and ad-hoc meetings, co-create and distribute agendas, and ensure meeting follow-ups are clearly defined and communicated.
  • Maintain the project risk register, collaboratively addressing and documenting risks.

• Stream Management & Event Coordination:

  • Manage project work streams, including sponsor and exhibitor administration for PIPC 2025, and oversee the nomination and RSVP processes for Industry Awards.
  • Assist in creating and launching new learning initiatives, such as webinars, mentorship programs, and learning platforms.

• Stakeholder Collaboration & Compliance:

  • Manage diverse stakeholder needs and expectations, ensuring effective communication and adherence to compliance, governance, and financial policies.
  • Help to overcome project challenges by collaborating on solutions that align with the company’s strategic goals.

Ideal Candidate Profile

We’re seeking someone who has:

• Experience & Education:

  • At least 3 years as a Project Administrator and 1-2 years in events coordination.
  • A relevant tertiary qualification from a recognized institution.

• Skills & Knowledge:

  • Strong proficiency in project management tools and agile practices.
  • Comprehensive understanding of event planning components and the ability to facilitate and present action plans effectively.
  • Analytical thinking with a forward-focused problem-solving approach.

• Attributes & Competencies:

  • High attention to detail and a disciplined approach to time management.
  • Exceptional communication and interpersonal skills, with the ability to navigate complex stakeholder dynamics.
  • Strong resilience and adaptability in a fast-paced, high-stakes environment.

What You’ll Gain

This role provides the opportunity to make a significant impact on key industry events, gain valuable experience within the financial sector, and work remotely with a high-performing, collaborative team. Additionally, you’ll have the chance to develop your project management, event coordination, and stakeholder management skills in a role that emphasizes both individual initiative and team collaboration.

Location: Remote
Job Type: Fixed-Term Contract 
Industry: Financial Services

Ready to elevate your project management career in a role that blends event coordination, learning and development, and industry impact? Apply today and join a forward-thinking team committed to fostering growth and capacity building in the financial industry!