The Executive Assistant to the CEO provides high-level administrative support to the CEO, ensuring efficient operations and assisting with tasks that enable the CEO to focus on strategic initiatives. The role requires excellent organizational skills, the ability to handle sensitive information, and a proactive mindset to anticipate the needs of the CEO.

Responsibilities:

• Manage professional and personal scheduling for CEO, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics.
• Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executives.
• Manage, coordinate, and arrange senior executives’ travel and travel-related activities, including hotel booking, transportation, and meal coordination.
• Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database.
• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business.
• Organize team communications.
• Editing and drafting of simple Legal contracts and ability to manage commercial agreements etc.
• Board meeting preparations including Board packs and minute taking.
• Prepare and edit documents, reports, presentations, and communications.
• Maintain confidentiality of sensitive information.
• Manage travel expenses, reimbursement, and expense reports.
• Assist in special projects and initiatives led by the CEO.
• Conduct research, gather data, and prepare reports for the CEO’s decision-making.
• Track progress of key projects and ensure deadlines are met.
• Manage external relationships, including with clients, partners, and vendors.
• Oversee office operations, supplies, and administrative tasks when required.
• Plan and organize corporate events, executive off-sites, and team activities.
• Handle other duties as assigned by the CEO.

Requirements:

• Superb written and verbal communication skills.
• Strong time-management skills and the ability to organize and coordinate multiple projects at once.
• Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems.
• Matric.
• 5 years + experience in administrative role reporting directly to top management.

Please consider your application unsuccessful if you have not received a response within 2 weeks