Junior Creditors Administrator

Job Description/Duties:

Accounts Payable Management:

· Process and manage all creditor invoices, ensuring accuracy and proper authorization.

· Review purchase orders, goods receipts, and vendor statements to ensure correct payments are made.

· Prepare and reconcile payment runs, ensuring timely payments to creditors while adhering to payment terms.

· Capturing of non-stock orders – allocate to correct nominal ledger account and applicable cost centre.

· Capturing of fixed asset additions to correct ledger account.

· Download and follow up on outstanding GRN report to clear all outstanding GRN’s in required timeframe.

· Inter-company creditor reconciliations.

Vendor Relationship Management:

· Communicate effectively with vendors to resolve invoice discrepancies, answer queries, and maintain strong working relationships.

· Ensure all vendor account details are correctly updated and maintained in the accounting system.

· Send account remittances to suppliers for payments.

Reconciliation:

· Perform regular reconciliations of creditor accounts and statements, identifying discrepancies, and resolving issues promptly.

• Assist in month-end and year-end closing procedures related to accounts payable.

Compliance and Reporting:

• Ensure adherence to company policies, accounting standards, and local regulations.
• Assist in the preparation of financial reports as required, including creditor aging reports, payment forecasts, and accruals.
• Support audits by providing relevant documentation and resolving audit queries.
• Download and assist with month end accrual list where non-stock expenses expected for period and not yet received/captured.
• Assist with collection of documentation as required by internal/external auditors in accurate and timely manner.

Process Improvement:

• Contribute to process improvement initiatives in accounts payable, recommending efficiencies and automation opportunities.
• Assist with the development and implementation of internal controls to improve the accuracy and reliability of financial processes.

General Administrative Support:

• Perform general administrative duties, including filing, organizing, and maintaining creditor-related documentation.
• Assist with ad hoc finance tasks as needed.

Minimum Requirements:

Qualifications:

· Matric certificate or equivalent with a focus on accounting or finance.

· A relevant qualification in finance, accounting, or a related field (e.g., Diploma in Accounting, Bookkeeping, or similar).

Experience:

· Minimum of 2 years of experience in a creditors or accounts payable role, preferably within the mining, manufacturing, or materials sectors.

· Proficient in Microsoft Office Suite (especially Excel).

• Experience in ERP system (SAP/SAGE/PASTEL/QuickBooks/ Acumatica).