Finance and Administrative Clerk

Introduction

A leading company within the mining sector, based in Centurion, is looking for an experienced Administrative Clerk to join their dynamic team. The main purpose of this position is to perform clerical and administrative duties in an office setting to ensure the smooth functioning of the administrative operations. Your responsibilities will encompass various administrative tasks along with financial duties, supporting the efficient operation of the financial department.

Duties & Responsibilities

Administrative Support

• Document management and control (manage and organize paperwork, documents and files efficiently).
• Review and attend to timesheets.
• Attend to staff administrative matters.
• Handling of incoming and outgoing correspondence, including emails and phone calls.
• Schedule appointments, meetings and conferences as required.
• Assist in maintaining office supplies, inventory and reordering of supplies when necessary.
• Administer warehousing and stock control.
• Measure process efficiencies.

Data entry and record keeping

• Accurately enter data into electronic databases and spreadsheets.
• Maintain and update records pertaining to personnel, equipment and inventory.
• Ensure data integrity and confidentiality at all times.

Financial duties

• Assist in basic financial tasks such as invoice processing, expense tracking and billing.
• Prepare financial documents such as purchase orders, invoices and receipts.
• Support budgeting and forecasting activities under the guidance of your direct Line Manager.
• Prepare petty cash and credit card expense reconciliations.
• Procurement administration.
• Raw material receipt and transporter reconciliations.
• Assist with product costing and budget compilations.
• Back up to sales and debtor’s function

Document preparation and reporting

• Draft and format documents, reports (monthly sales report and monthly raw materials report) and presentations as required.
• Compile data and prepare regular reports for Management review.

Communication and Coordination

• Liaise with internal departments and external stakeholders as needed.
• Communicate effectively with vendors, suppliers and service providers.
• Coordinate logistics for meetings, events and travel arrangements.
• Ensure customer service management.

Compliance and documentation

• Ensure compliance with Company policies, procedures and industry regulations.
• Maintain accurate records and documentation in accordance with legal requirements.
• Assist in audits and inspections by providing the necessary documentation and information.

General Support

• Team Support: Provide general administrative support to teams, including document preparation, meeting coordination, and project management as needed.
• Confidentiality: Handle sensitive company information with discretion and in accordance with company policies and procedures.
• Compliance and Best Practices: Ensure office and financial procedures are in compliance with company guidelines and industry standards.

Behavioural and interpersonal

• Strong attention to detail and accuracy in data entry and record keeping.
• Excellent organisation and time management skills.
• Effective communication and interpersonal abilities.
• Ability to multitask and prioritize tasks in a fast-paced environment.
• Integrity and discretion in handling confidential information.
• Trustworthy and honest.
• Self-starter and diligent.
• Relationship Building.

Cognition

• Resolves difficult or complicated challenges.
• Identifies cause and effect relationships and comes up with appropriate solutions.
• Identifies, collects, and organises data for analysis and decision-making.

Business acumen

• Providing input in the development of and determination of requirements for changing or new corporate systems.
• Understanding and analysing current position and resources required to execute.

Self- management

• Maintains composure in highly stressful or adverse situations.
• Displays emotional resilience and the ability to withstand pressure on an on-going basis.
• Adapts to changing business needs, conditions, and work responsibilities.
• Able to effectively deal with change and diverse people.
• Diplomatically handles challenging or tense interpersonal situations.

Desired Experience & Qualification

Qualifications:

• Matric certificate or equivalent.
• Associate’s or Bachelor’s degree in Business Administration, Finance, Accounting, or related field preferred.

Experience:

• Three (3) to five (5) years’ work experience in the same position.
• Experience with basic finance and accounting functions, including invoicing, accounts payable/receivable, and financial reporting.
• Experience in ERP system (SAP/SAGE/PASTEL/QuickBooks/ Acumatica).
• Experience and strong working knowledge in MS Excel. (Required)

Additional:

• Driver’s license and own reliable transport.
• Note that candidates that are able to speak Sepedi will be given preference.

Package & Remuneration

SALARY - R26 769.00 CTC pm.

BENEFITS - Pension fund, 13th Cheque and discretionary incentive bonus.

Interested?

Please forward your CV, copy of qualifications and latest payslip to hr1@peopledimension.co.za

Please note that a MS Excel test will be required with application for this position.