Job Summary
Purpose of the job:
To provide an administrative support role to Machinery Team, with focus on order management, stock control, query resolution in a cost-efficient manner & within the company guidelines
Experiential and Educational requirements:
Relevant tertiary qualification in supply chain
Intermediate computer literacy (Microsoft Office)
Incoterms & Forex Knowledge
2-3 years related experience.
SAP R3 Experience (Advantage)
Essential duties and responsibilities:
Maintenance of Customer and vendor information.
SAP processing - All steps from capturing sales order, purchase order, inbound, miro, zvso, outbound & invoicing (ensure invoicing is correct first time).
Timeous capturing and booking of forward exchange contracts (FEC).
Ensuring creditor payments are captured, reconciled, and processed timeously.
Communication with Export country regularly.
Daily processing of customer purchase orders and submission of purchase orders to vendors.
SAP data maintenance.
Order expediting.
Respond to queries timeously and close off open items.
Effective & timeous email correspondence to customer and supplier.
Handle process from Request for Quotation, Preparation of our quotation and order management.
Kaizen Implementation.
Liaise with internal departments to ensure smooth process flow of all business processes.
Training related to current job function.
Training related to future development.
Adherence to company policy.
Interpersonal relationship improvement (teamwork, customer, supplier)
Ensure 5S compliance.
Assist with divisional audit & stock counts.
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