Job purpose:

Purchasing supervisor is responsible for sourcing and buying materials, products, and services to support the operational needs of the company. This role includes evaluating suppliers, negotiating contracts, and managing inventory levels. He/ She ensures that the organization receives the best quality and cost-effective products while maintaining strong supplier relationships

MINIMUM QUALIFICATION:

High Vocational Certificate/ Bachelor degree in Business, Supply Chain Management, or related field (or equivalent work experience.

PREFERRED QUALIFICATION:

• Experience with global sourcing or managing international suppliers, also SAP system.

EXPERIENCE:

• 3 – 5 years relevant experience as Purchasing

TECHNICAL PRE-REQUISITE:

• Knowledge of sourcing, purchasing, and vendor management processes (including, supplier selection, cost negotiations, and purchase order management).
• Ability to monitor and control inventory levels, including familiarity with Just-in-Time (JIT) inventory systems, stock replenishment, and supply chain coordination.
• Understanding the logistics of getting goods from suppliers to warehouses or production facilities efficiently.
• Proficiency in SAP software to issue PO, track orders, manage inventory, and process payments.
• Knowledge of procurement-related laws and regulations, including trade compliance, import/export laws, and sustainability standards.
• Knowledge of how to manage procurement budgets, track costs, and identify cost-saving opportunities. This can include analyzing cost structures and applying cost-cutting techniques.
• Strong ability to gather, analyze, and interpret purchasing data to make informed decisions. Familiarity with dashboard tools and reporting functions within procurement systems.
• Understanding key performance indicators (KPIs) like lead times, order accuracy, delivery timelines, and supplier reliability to evaluate supplier performance.
• Ability to leverage technology to optimize procurement workflows and identify bottlenecks or inefficiencies.

COMPETENCY PRE-REQUISITE:

• Cost Analysis
• Problem Identification & Resolution
• Data-Driven Decision-Making
• Effective Negotiation
• Communication and presentation skills
• Supplier Relationship Building
• Team Collaboration
• Forecasting & Demand Planning
• Multi-tasking skill
• Budgeting & Cost Control
• Compliance Awareness
• Technical process understanding

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Identify, evaluate, and select suppliers based on their reliability, quality, cost, and delivery capabilities.

• Negotiate supplier contracts, including pricing, delivery schedules, and payment terms.
• Build and maintain strong relationships with suppliers to ensure favorable terms, priority treatment, and smooth communication.
• Monitor supplier performance regularly to ensure adherence to contracts and resolve any issues that may arise.
• Place orders for goods, materials, or services required by different departments based on their specific needs and stock levels.
• Process and manage purchase orders from start to finish, ensuring timely and accurate delivery.
• Review purchase requisitions and ensure all necessary documentation is completed correctly before initiating procurement.
• Ensure the timely delivery of purchased goods and services to meet production schedules or other operational needs.
• Monitor inventory levels and coordinate replenishment to avoid stockouts or overstocking.
• Work closely with warehouse or logistics teams to ensure proper stock rotation and minimize excess inventory.
• Work within established procurement budgets to ensure that the company spends efficiently and achieves cost savings when possible.
• Track and analyze purchasing expenditures to identify areas for potential savings or budget overruns.
• Review and manage supplier contracts, ensuring that terms, pricing, and delivery schedules are in compliance with agreed-upon conditions.
• Monitor potential risks within the supply chain, such as disruptions, delays, or financial instability of suppliers.
• Maintain accurate records of purchase orders, contracts, invoices, and supplier communications.
• Collaborate with other departments (such as operations, finance, production, and logistics) to understand their procurement needs and ensure smooth coordination.
• Work closely with the finance department to process payments, manage invoices, and resolve any discrepancies.
• Regularly assess supplier performance based on criteria such as quality and delivery times
• Knowledge of automotive die making and stamping process
• Able to read the technical drawing
• Ensures all work undertaken meets quality standards
• Ensures safety is maintained at all times and wear the required PPE.