Administrator

Key Responsibilities

1. General Administration

• Manage daily office operations, ensuring a smooth workflow within the engineering department.
• Prepare and manage correspondence, reports, technical documents, and presentations.
• Organize and maintain accurate electronic and hard copy filing systems.

2. Project Coordination

• Support engineering teams in scheduling and tracking project timelines and deliverables.
• Maintain detailed project documentation, including contracts, work orders, and progress reports.
• Assist in preparing project proposals, tenders, and budget reports.

3. Procurement and Inventory Management

• Coordinate procurement of technical materials, tools, and equipment required for projects.
• Maintain inventory records, ensuring sufficient stock levels and proper documentation.
• Liaise with suppliers to ensure timely delivery of goods and services.

4. Compliance and Documentation

• Ensure all engineering documentation adheres to company and industry standards.
• Assist with regulatory compliance by preparing required reports and maintaining records.
• Manage safety, health, and environment (SHE) documentation for audits.

5. Communication and Coordination

• Act as the primary liaison between the engineering team and other departments.
• Schedule meetings, coordinate travel arrangements, and prepare agendas.
• Facilitate effective communication between clients, suppliers, and team members.

6. Financial Administration

• Process invoices, track expenses, and assist with budget management for engineering projects.
• Reconcile purchase orders and ensure accurate record-keeping of financial transactions.
• Assist in preparing financial reports related to projects and operational costs.

7. Technical Support (Non-Technical Role)

• Maintain familiarity with basic engineering terminologies and processes to support the team effectively.
• Assist in updating technical drawings, schematics, and manuals in collaboration with engineers.

Qualifications and Experience

• Minimum Qualification:
  • Matric (Grade 12) with strong mathematics and/or technical subjects.
• Preferred Qualification:
  • Diploma or Certificate in Business Administration, Project Management, or Engineering Support.
• Experience:
  • 3+ years in an administrative role within the engineering, manufacturing, or construction industries.
  • Experience in project coordination and procurement is highly advantageous.

Key Skills and Competencies

• Organizational Skills: Exceptional ability to manage multiple tasks and priorities efficiently.
• Technical Awareness: Basic understanding of engineering terms, processes, and documentation.
• Software Proficiency: Advanced knowledge of MS Office Suite, especially Excel and Word; familiarity with CAD software and ERP systems is advantageous.
• Communication: Strong verbal and written communication skills to interact with technical teams and external stakeholders.
• Problem-Solving: Analytical mindset to assist in troubleshooting administrative or project-related issues.
• Attention to Detail: High level of accuracy in record-keeping, reporting, and documentation.

Contact Hire Resolve for your next career-changing move.

• Salary: negotiable.
• Our client is offering a highly competitive salary for this role based on experience.
• Apply for this role today, contact Kay-Leen Recruiter at Hire Resolve or on LinkedIn 
• You can also visit the Hire Resolve website: hireresolve.us or email us your CV: manufacturingcareers@hireresolve.za.com
• When applying via email please use "Administrator" as the subject line
  

We will contact you telephonically in 3 days should you be suitable for this vacancy. If you are not suitable, we will put your CV on file and contact you regarding any future vacancies that arise.