The role of the facilities coordinator encompasses various responsibilities, including technical and financial management. These responsibilities may be fulfilled directly by the coordinator or through the selection and management of external service providers. The tasks of the facilities coordinator involve overseeing maintenance services, managing service delivery, handling reporting, addressing risk management, and managing both soft and hard services, as well as health and safety concerns. The incumbent is accountable for the day-to-day execution of facility services, including all activities within the buildings. This entails ensuring compliance with health and safety standards and arranging for repairs as necessary.
The scope of the role extends to various aspects of the facility, including but not limited to gardens, perimeters, offices, lighting, plumbing, painting, HVAC systems, furniture relocation, office moves, repair coordination, cleaning, maintenance, and renovations. Additionally, the facilities coordinator is responsible for supervising both contractors and on-site staff, ensuring that all authorized work is carried out safely and in a timely manner.
Responsibilities include -
Examine and closely observe customer experience data from all channels to guarantee exceptional customer service in matters pertaining to post-sale interactions.
Reporting:
• Prepare and supply accurate daily/weekly/ monthly reports as is required for the purposes of management reporting.
Risk Management
• Ensures compliance with relevant Acts.
• Proactively controls, manage and govern the processes and systems within the area of accountability to ensure compliance and minimize the business risk.
• Follow Safety Procedures and wear Protective Clothing when on Site.
Self-development
• Identifies training/development needs and pro-actively selects effective solutions to address development gaps.
• Ensures that a personal development plan is developed and implemented.
The Key candidate for this position must competent in the following areas:
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