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Job Summary
JOB PURPOSE: The project administrator will be providing administrative support, coordination, and assistance across various project activities to ensure efficient project execution and delivery within stipulated timelines and budgets. QUALIFICATIONS: Minimum National Diploma Qualification in Office Administration / Public Administration or a related field Proven experience in project administration, preferably in the development or construction sector. Proficiency in Microsoft Office suite and project management software. Excellent organisational and time management skills. Strong attention to detail and accuracy. Ability to work effectively in a fast-paced, dynamic environment. EXPERIENCE: Minimum of 2 to 5 years†experience in a position undertaking similar work as outlined in the scope of work and deliverables. Demonstrated ability to manage multiple tasks and priorities effectively. Strong interpersonal and communication skills. Ability to work collaboratively in a team environment. Knowledge of project management principles and practices. Adaptability and flexibility to changing project requirements and priorities. Proficiency in project administration tools and software. Understanding of procurement processes and contract management. Knowledge of financial management principles. Research and analytical skills. Report writing and documentation skills. Assist in the preparation, organisation, and maintenance of project documentation, including contracts, reports, and correspondence. Coordinate meetings, workshops, and project-related events, including scheduling, venue booking, and preparation of meeting materials. Facilitate communication and collaboration among project stakeholders, including government agencies, private sector partners, and community representatives. Maintain project schedules and calendars, tracking key milestones, deadlines, and deliverables. Support financial management activities by tracking project expenditures, processing invoices, and preparing financial reports. Conduct research and gather data on relevant topics to support project planning and decision-making. Provide logistical support for project team members, including travel arrangements, accommodation bookings, and equipment procurement. Assist in monitoring project progress, identifying risks and issues, and recommending corrective actions as necessary. Perform other administrative tasks and duties as assigned by the Project Manager or project leadership.
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