Job Description

The Administrative Support to Recruiter plays a crucial role in assisting the recruiting team and ensuring the smooth operation of the recruitment process. This position involves a range of administrative tasks and responsibilities that support the recruiters.

Key Responsibilities:

1. Candidate Communication:

   • Communicate with job applicants via email, phone, and other channels to schedule interviews, provide updates, and answer general inquiries.
   • Ensure a positive candidate experience by promptly responding to candidate questions and concerns.

2. Application Tracking:

   • Maintain and update the applicant tracking system
   • File and organize candidate resumes and documents.

3. Reference Checks:

   • Conduct reference checks on selected candidates as requested by the recruiter.
   • Document reference check results accurately.

4. Documentation and Reporting:

   • Prepare and maintain reports, spreadsheets, and other documentation related to recruitment activities.
   • Assist in generating recruitment metrics and reports as needed.

5. Administrative Support:

   • Provide general administrative support to the recruiter.

6. Compliance and Records Management:

   • Ensure compliance with company policies and legal requirements related to recruitment and hiring.
   • Maintain confidential records and documents in accordance with data protection regulations.

Qualifications:

• Bachelors Degree in Communication
• Previous administrative support experience, preferably in a human resources or recruitment environment.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to handle confidential information with discretion.
• Strong time management skills and the ability to multitask effectively.

Preferred Attributes:

• English Home Language
• Enthusiastic team player with a positive attitude.
• Adaptability to changing priorities and tasks.
• Strong problem-solving skills.
• Knowledge of recruitment and HR best practices.
• A commitment to maintaining a high level of professionalism.