Job Summary
They are looking for an Office Manager & Personal Assistant with a minimum of 3 – 5 years’ experience to assist their Managing Director and General Manager at their office in Johannesburg.
Primary Responsibilities
- Reporting to senior management and performing secretarial and administrative duties
- Answer and direct phone calls
- Liaise with senior managers to handle requests
- Book travel arrangements (transport and accommodation)
- Develop and maintain a filing system and assist in the preparation of regularly scheduled reports
- Capturing data into project files of invoices, fuel slips and delivery notes from site
- Maintain contact lists of suppliers and update their pricing lists regularly
- Provide general support to visitors
- Scheduling appointments, maintaining an events calendar, and sending reminders
- Ordering office supplies and replacements, as well as managing mail and courier services
- Copying, scanning, and emailing documents, as well as taking notes
Additional Responsibilities
- Interact with new and existing customers
- Aid in the development of new and improved processes to guarantee efficient delivery of the projects
Requirements
- Licensed to work in South Africa
- Driver’s license essential
- Ability to manage diverse, simultaneous projects of varying complexities
- Proficiency in Microsoft Office applications such as Excel, Word, Outlook,
- Strong communication skills
Soft Skills
In addition to the hard skill requirements our client is also looking for candidates that are:
- Willing to take on additional responsibility
- Enthusiastic
- Energetic
- Self-motivating
- Excellent communication skills
- Approachability
- Intercultural sensitivity
- English both written and verbal is essential
Travel
- 90 – 95% of the candidate’s time will be in the office