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Job Summary
Responsibilities: Contract Administration and Project Management Overview: Preparing, reviewing, and managing contracts with clients, vendors, and subcontractors. Ensuring compliance with legal and company standards. Maintaining accurate and organised contract records. Assisting in contract negotiations. Monitoring contract expiration dates, renewals, and changes. Ensuring correct contract signing and execution before project initiation. Project Coordination: Assisting Project Managers in planning, organising, and executing projects. Tracking project milestones and deliverables. Preparing and distributing project documentation. Coordinating project meetings and developing project plans. Budget and Invoicing: Tracking project budgets and ensuring expenses align with the contract. Coordinating with finance to process invoices. Monitoring project costs and expenditures. Compliance and Risk Management: Ensuring compliance with company policies and regulations. Identifying potential risks and escalating issues. Managing risk mitigation strategies. Stakeholder Communication: Acting as a point of contact for clients, contractors, and internal team members. Providing regular updates on project progress, risks, and issues. Reporting: Preparing and maintaining project reports. Requirements: Education: Diploma or Degree in Business Administration, Project Management, Contract Management, or a related field. Experience: At least 2 - 3 years of experience in contracts or project administration. Knowledge: Familiarity with contract law, project management methodologies, and compliance regulations. Software skills: Proficient in Microsoft Office (Word, Excel, PowerPoint), project management tools (such as MS Project or Trello), and contract management software. Communication skills: Strong written and verbal communication skills, with the ability to interact professionally with clients, vendors, and team members. Attention to detail: Ability to review documents carefully and ensure accuracy in contract and project-related tasks. Organizational skills: Exceptional organizational and multitasking abilities, with a focus on meeting deadlines and managing competing priorities. Problem-solving skills: Ability to identify potential contract or project-related issues and proactively seek solutions. Remuneration: Dependent on experience and qualification.
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