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Job Summary
The Procure to Pay Lead is responsible for providing operational oversight of the procurement to pay daily operations which includes, processing, compliance, problem solving relating to requisitions, purchase orders, invoices and payments. This includes operational oversight of the Stock Operations and Procurement, as well as Cash Management across the Shared Services division Procure to Pay Operations Drive clean Stock and Expense audits across the serviced companies. Drive efficiency gains and ensure the high quality of customer service and risk management. Initiate and implement business plans to enhance processes and support growth objectives. Investigate the vendor ageing and resolve aged accounts by collab Prepare effective presentations and deliver timely updates to Shared Services Executive. Calculate and monitor KPI performance and publish results to compare across regions Monitor goods received not invoiced (GRNI) including reporting, communication, and escalation of aged balances. Partner with P2P Process owner and Procurement team to develop and achieve strategic business objectives. Develop materials and provide periodic training with other departments to outline procure to pay processes Schedule meetings to meet with key internal and external stakeholders Collaborate on various projects to promote long-term performance and expansion of services in end to end processes Organizational Risk Management Develop and/or deliver a contingency plan for significant aspects of the risk management and/or control process. Drive efficieny and a high customer service as well as ensuring risk is managed across the different teams. Leadership and Direction Lead and direct a high performance team in Accounts Payable and Stock procurement services including Travel and Corporate Card Management. Ensure priorities, goals and clear key performance indicators are set for the team. Ensure the Procure to Pay (P2P) team delivers on strategic business objectives. Set priorities for the team including specific goals and performance targets. Track team performance including invoice processing, purchase order creation, expense auditing, and payment processing. Leverage team strengths to improve working capital levers. Customer Relationship Management Develop and manage good working relationships of key internal and external stakeholders. Financial Management and Control Work within established systems to deliver prescribed outcomes for a designated area of financial control. Digital Strategy/Transformational Projects Execution Build and populate dashboards and reporting mechanisms to capture results and improvement opportunities for digital initiatives Financial Acumen Interprets and applies key financial indicators to make better business decisions. For example, provides rich and rigorous forecasts of the financial implications of ideas and opportunities. Makes well-balanced decisions regarding expenditures that take into account multiple considerations. Balances Stakeholders Anticipates and balances the needs of multiple stakeholders. For example, shows a strong commitment to identifying all relevant issues and making decisions that maximize outcomes for all key stakeholders. Engages effectively with multiple stakeholders and responds with well-balanced, win-win solutions. Drives Results Consistently achieves results, even under tough circumstances. For example, devotes considerable effort to surpassing goals and achieving the best possible results; goes above and beyond to achieve excellence. Drives ahead with great focus when faced with obstacles and setbacks; maintains productivity and a positive attitude. Strategic Mindset Sees ahead to future possibilities and translates them into breakthrough strategies. For example, articulates how own actions contribute to the organization''''s success and prioritizes actions that will help reach the goals. Sees important trends and starts discussion about how these may impact own work, the industry, or customers. Costing and Budgeting Uses comprehensive knowledge and skills to work independently on costing, budgeting and finance tasks while providing guidance and training to others. Numerical Skills Uses a comprehensive understanding of numerical concepts to perform mathematical operations such as report analysis independently while providing guidance and training to others. Computer Skills Acts as the organization''''s authority and established expert on understanding and using standard office equipment and standard software packages to support business processes. Negotiation Uses comprehensive knowledge and skills to negotiate independently while providing guidance and training to others on how to help the organization by obtaining consensus between two or more internal or external parties who may have different interests. EDUCATION General Education Bcom Accounting Honours - preferably a Chartered Accountant - CA (SA) EXPERIENCE At least 5 years related experience in leading a team within the Procure to Pay function, including stock management. Experience working with virtual stock and virtual stock management is a must have. Experience working within a Shared Services environment will be advantageous. Experience in cash flow management and forecasting. Problem solving and change management skills Managerial Experience Experience of planning, managing and organizing resources within short / medium timescales within the overall policy framework. (At least 5 years) Salary - R800 - R1 mill pa CTC
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