Main purpose of the job:

• To work closely with the CEO to provide support in dealing with the secretarial and administration of the day-to-day operations
• Acting as the first point of contact and assist with general queries and office administration

Location:

• Parktown - Johannesburg

Key performance areas:

• Manage diaries and meetings of the CEO
• Screen phones calls, enquiries, requests and handle queries where appropriate
• Assist with meetings, documents, reports and presentations
• In absence of the CEO, undertake follow ups and delegate work as per his Instruction
• Preparing monthly petrol and credit card reconciliations
• Assist with all PO & PMV processing from related projects and departments
• Maintain office systems (including filing)
• Assist with reports for Manco reporting
• Ordering food and beverages for regular CORE staff functions
• Booking, coordinating, and confirming travel arrangements for the CEO and other executives or syndicate heads upon request
• Prepare itinerary (if necessary)
• Ensure per diems processed accordingly
• Process travel expense claims
• Assist with any ad-hoc requests

Required minimum education and training:

• Grade 12
• Relevant Diploma in Business Administration will be an advantage

Required minimum work experience:

• Minimum 3 year’s experience

Desirable additional education, work experience and personal abilities:

• Confidentiality, tact, and discretion must be maintained at all times
• Exceptional organizational and administrative skills are required together with working knowledge of Microsoft Office
• Able to exercise discretion, high levels of initiative and independent decision-making
• Ability to manage self and prioritize own workload
• Attention to detail is required
• Excellent communication skills (both written and oral) and the ability to establish and maintain effective working relationships with other executives, managers, staff, and external customers such as vendors and suppliers

TO APPLY:

• Only if you do meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV.
• Please Apply Online and complete your registration on Ditto Hire (our application tracking system) to enable and protect you as a candidate to accept the new POPIA terms and conditions. This will then create your permanent profile with which you can apply for all jobs as advertised by AJ PERSONNEL. However, you may remove your profile from AJ PERSONNEL when you are no longer in the job market.
• Please take note that the applicants who do not adhere to the above criteria will not be considered for the respective position.
• The closing date for all applications: 11 October 2024.
• Note WHC, in accordance with their Employment Equity goals and plan, will give preference to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto.

Please note:

• AJ PERSONNEL is only responsible for the advertising of the advertisement on behalf of their client Wits Health Consortium.
• Wits Health Consortium will only respond to shortlisted candidates.
• Candidates who have not been contacted within two weeks of the closing date can consider their applications to be unsuccessful.
• AJ Personnel does not have any salary or other information regarding the position.