Job Summary
We are seeking a Project Coordinator to join our team, based in Johannesburg, on-site.
- Assist with the creation and planning of work breakdown structures using a product backlog or scope of work document to ensure alignment between the documentation and schedules.
- Facilitate and gather information required to build a project / programme schedules using either a waterfall or agile approaches.
- Engage with project stakeholders to define a flight plan that defines all major project deliverables and milestones.
- Evaluate existing project schedules to identify and correct schedule inconsistencies in accordance with company defined scheduling standard, policies and procedures as well as identified industry best practices.
- Proactively manage the critical path and project dependencies both internally and externally of the programme and its sub projects.
- Evaluate and report any variances from the baseline and deviation from the critical path to the necessary stakeholders.
- Align the schedule cost in accordance with the approved financial business case.
- Manage the overall maintenance of the project and programme schedules against governance standards and exception reports.
- Maintain a reporting routine in order to capture and report on project progress if one has not been defined.
- Extract information from all project management defined tools and provide weekly status updates regarding planned vs. actuals to the programme manager for reporting purposes.
- Collaborate with project managers to evaluate project schedule progress or status and take corrective action where required.
- Provide recommendations based on trends and forecasts.
- Assess project scope change request impacts on the project schedule and across the programme.
- Review any conflict or capacity issues regarding resource requirements based on the capacity and demand model.
- Facilitate scenario planning across sub projects / programme and evaluate schedule impacts for reporting on request.
- Integrate any external vendor schedules within the sub projects / programme based on strategic dates defined and planned if required.
- Financial analysis which includes the burn rate and the actual spend as well as the forecast spend per resource role.
- Ongoing analysis of IA’s ie. Baseline vs Actual Spend to ensure that teams remain within budget.
- Ensuring that all contracts for vendors are in place and alert the PM/SM of expiry dates.
- Generating PO’s on SAP and the payment of invoices using Ariba.
- Setup of Confluence pages/dashboards for Project Incremental Planning.
- Assisting with Jira SQL Queries
- Logging of Scope Changes, Risks and Issues on PMT
- Ensure Enterprise Resources Allocations are correct from a Capacity Management Perspective.
- Actuals and Forecast should be aligned from a monthly snapshot perspective.
- There should be scope line items in the schedule to reflect an accurate % complete in comparison with cost and timelines.
- Knowledge of GT finance and JIRA Tempo reporting is essential from a cost tracking perspective.
- Engage with the Tools Team to ensure that all project resources have JIRA/Tempo licences and that JIRA boards are updated with the correct user stories linked to EPICS and SAVE EPICS.
- Assisting with user/roles access within JIRA project and boards.
Qualifications
- Certified MS Project 2010 or higher training required.
- Fully computer literate using main applications of MS Office i.e. Excel, Word and PowerPoint.
- Project Management Qualification.
- Agile training from a recognised institution.
- 3 to 5 years’ experience in planning and scheduling projects and/or programmes is essential.
- 3 to 5 years’ experience using MS Project 2010 or higher.
- Demonstrated capability of applying and analysing advanced scheduling techniques such as critical path method, PERT analysis and earned value management.
- Demonstrated strategic planning abilities on programme schedules and flight plans.
- Maintaining relationships with programme / project staff as well as external vendors where necessary.
- Excellent verbal, written and communication skills.