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Job Summary
Main Purpose:
Provides relief of reception and provide HR and payroll administrative support on a daily basis.
Key Responsibility Areas:
- Print terminations list with copies of acceptance of resignation letters
- Print transfer / promotion / job title change list with copies of approval paperwork and acceptance letters
- Print fixed term list with copies of approval paperwork and the contracts of employment
- Assist Payroll Manager with any projects
- Assist employees with loan applications
- Telephonic confirmation of employment Drafting of promotion, transfer, job title changes and increase letters
- Update termination listing once resignation letters have been received
- Drafting of fixed term contract extensions Arrange for manager and employee to sign relevant letters
- Send out staff announcement mailer if applicable once letter has been signed by all parties
- Update the transfer / promotion schedule once letter has been signed
- Update the vacancy schedule once letter has been signed off
- Make copies of letter / contract for payroll
Knowledge & Experience:
- Matric or Senior Certification equivalent
- A minimum of 1 years’ experience in reception and switchboard
- Diploma / Degree in HR Management
- Payroll processing experience would be advantageous
Skills & Attributes:
- Communication skills
- Time management skills
- Problem solving skills
- Ability to work under pressure
- Requires little / no direct supervision
- Attention to detail
- Interpersonal skills
- Outcome orientated
- Ability to multi-task on different projects
- Deadline driven
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