Company Description

Medium-sized audit firms offering a variety of services to continuously look for cost-effective, value-added solutions to their clients’ business needs.

Job Summary:

Sagen Advisory Recruitment Company seeks an organized and detail-oriented Administrative Assistant/Personal Assistant to support our accounting firm client based in Bellville, Cape Town.

You'll handle various administrative tasks and assist with accounting- and law-related duties.

Although a background in accounting, or law is not required, it is an advantage, and training will be provided for the position. This role requires a highly organized, detail-oriented individual with excellent communication and interpersonal skills.

Key Responsibilities:

Administrative Support:

• Manage calendars, schedule appointments, and coordinate meetings.
• Prepare and organize travel arrangements, including flights, accommodations, and itineraries.
• Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
• Maintain and update electronic filing systems.
• Provide general office support, such as photocopying, scanning, and faxing.

Bookkeeping/Accounting Support:

• Assist with data entry and maintenance of financial records.
• Prepare and reconcile bank statements.
• Process invoices and payments.
• Assist with budget preparation and tracking.
• Provide support for audits and financial reviews.

Legal Support (if applicable):

• Assist with legal document preparation and filing.
• Conduct legal research and analysis.
• Manage legal databases and case files.
• Coordinate with external legal counsel.

Project Management:

• Assist with project planning, coordination, and tracking.
• Prepare project reports and presentations.

Qualifications:

• High school diploma or equivalent required.
• Administration diploma or Bachelor's degree is preferred but not required.
• Minimum 5 years of experience as an administrative assistant or personal assistant.
• Proven experience in bookkeeping, accounting, or law is not required but will be an advantage.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Ability to work independently and as part of a team.
• Attention to detail and accuracy.
• Strong ethical and professional standards.

Preferred Qualifications:

• Administration or personal assistance experience – minimum 5 years.
• Highly detailed, skilled in time management, and can work under pressure.
• Experience working in an accounting or law environment.
• Knowledge of Greatsoft and e-filing.
• Bilingual language skills.

Benefits:

• Competitive salary and benefits package.
• Opportunities for professional development and growth.
• Supportive and collaborative work environment.

Remuneration:

R15,000 to R25,000 pm, depending on qualifications and experience.