Job Overview:

We are seeking a highly organized and experienced Senior Store Administrator to provide administrative support across multiple branches in East London. The successful candidate will play a key role in ensuring efficient store operations, supporting daily administrative tasks, and assisting management with reporting and compliance functions.

Key Responsibilities:

General Administrative Support

• Oversee and execute various day-to-day admin functions across East London branches
  

• Ensure accurate handling and processing of GRVs, supplier invoices, stock records, and customer queries
  

• Perform data capturing, cash-up support, and routine reconciliations
  

• Assist with customer-facing admin functions when needed
  

• Provide support to sales and management teams through timely communication, documentation, and scheduling
  

Daily Tasks

• Process and file invoices, stock orders, and GRVs
  

• Monitor bank transactions and flag or share relevant information with the finance team
  

• Check cash-ups, credit notes, and outstanding leads or tasks
  

• Perform routine checks on sales and fleet-related documentation
  

• Provide lunch cover for cashier and assist with end-of-day cash-up
  

• Maintain filing systems and update internal spreadsheets
  

Weekly Tasks

• Follow up on outstanding payments and unmatched receipts
  

• Support debtors' follow-ups and employee clock-in tracking
  

• Administer float checks, payroll inputs, and weekly stock spot checks
  

• Reconcile manual order books and cross-reference documentation
  

Monthly Tasks

• Generate and send debtor statements, manage blocked accounts, and compile monthly reports
  

• Process payroll inputs, including overtime and deductions
  

• Reconcile petty cash, archive records, and maintain OHS documentation
  

• Manage and distribute monthly rosters and stock-related salary deductions
  

Ad-Hoc Tasks

• Coordinate staff communications around head office directives and marketing campaigns
  

• Handle supplier and fleet queries, IT tickets, and payment processing as needed
  

• Conduct and support regular stock takes and audits
  

• Maintain staff records, support compliance (OHS & HR), and assist with IRP5 preparation
  

Key Skills Required:

Administrative management, Multitasking, MS Office proficiency, Sage software knowledge, Pastel Accounting knowledge, Retail operations understanding, Time management, Communication skills, Customer service, Problem-solving, Attention to detail, Professionalism, Pressure management, Team collaboration, Inventory administration, Data capturing, Reporting, Record keeping, Numeracy, Adaptability.

Requirements

Minimum Requirements:

• Matric Certificate (Grade 12)
  

• Minimum of 5 years' experience in a similar administrative role
  

• Proficiency in MS Office and accounting software such as Sage or Pastel
  

• Strong multitasking ability and ability to cope under pressure
  

• Professional appearance, well-spoken, and effective communicator
  

• Previous experience in a retail environment preferred
  

• Must be willing to assist across multiple store branches in East London as required
  

Benefits

• Annual 2-week bonus
  
• Provident fund included