Job Summary
JOB SUMMARY
The Accounts Payable Clerk is required to:
- Process/post invoices and credit notes
- Reconciliation of creditors accounts and resolving queries
- Paying creditors on time (according to payment terms)
- Confirmation of Intercompany balances
DUTIES & RESPONSIBILITIES
Invoice processing, payments and reconciliations
- Receive and verify invoices and all relevant documentation to process payments for creditors
- Follow up on all missing documentation
- Ensure that payments have been authorized according to the required financial procedures
- Perform the day-to-day processing of accounts payable transactions according to the relevant accounting system for payment authorization
- Validate, approve and post invoices
- Prepare vendor reconciliations
- Resolve all vendor queries
- Prepare the paperwork/backup documents for payment run
- Ensure suppliers are paid on pre-determined payment terms
- Monitor vendor accounts to ensure that payments are up to date
- Forward proof of payments to suppliers when required
- Maintain a current and accurate filing system for the creditors function
- Assist with general administration and financial duties
- Confirm the Intercompany balances
- Make sure that the vendor age analysis has no queries (especially no debit or old outstanding balances)
- Verify B-BBEE status with vendors
- Accurately capture company credit card transactions within the correct period
- Purchase order maintenance
- Open receipt maintenance
MINIMUM QUALIFICATIONS
- Relevant Diploma or degree – preferred but not necessary
- Experience in Financial administration or in a financial support role
MINIMUM WORKING EXPERIENCE
5 years relevant experience
TECHNICAL COMPETENCIES / KNOWLEDGE (What you need to know)
- Computer literate
- Proficient in Microsoft Excel
- Financial background
SKILLS & ABILITIES (What you must be able to do / display)
- Ability to work well under pressure
- Effective written and verbal communication skills
- Work independently as well as in a team
- Effective prioritization and quick problem-solving orientation are requirements to achieve multiple departmental deliverables on a timely basis in a fast-paced category
- Highly organized, with the ability to adapt to change