Reporting to: Two HR Managers

Qualification, Skills & Experience Required:

• 3-year qualification in HR.
• Minimum of 5 years of relevant experience in HR and Payroll administration.
• Minimum of 3 years’ proven experience as a Payroll Administrator with exposure to reporting tools in Sage300 People.
• Experience in the consulting engineering industry will be advantageous.
• Proficient in MS Office 365 (Word, Excel, PowerPoint, Outlook, OneDrive, Teams).
• Previous experience in ProMan and SharePoint is an advantage.
• Sound knowledge and understanding of relevant legislation (i.e., BCEA, LRA, EEA, ITA, UIF, COIDA, etc.).
• Basic understanding of African country legislation related to the processing of Africa Module Payrolls.
• Excellent verbal and written communication skills.
• Strong organisational and administrative skills.
• Ability to maintain confidentiality.
• Ability to plan, prioritise, and organise work to achieve goals and meet deadlines.
• Meticulous attention to detail and accuracy.
• Good presentation skills.
• Performance-oriented and reliable.
• Customer-focused with excellent interpersonal skills.
• Highly adaptable, proactive, with the ability to follow through.
• Basic understanding of requirements and previous involvement with annual Financial, B-BBEE, and QMS audits.

Special Requirements:

• Ability and willingness to work overtime when required.
• Ability to speak and understand Xhosa will be advantageous.

Job Responsibilities:

HR Administration

Recruitment and Selection Process:
- Capture and collate applications received.
- Liaise with candidates and interview panel members to schedule interviews.
- Prepare and circulate interview packs to panel members.
- Assist managers with drafting interview questions and conducting interviews.

- Induction Process:
- Ensure the company induction presentation is updated as required.
- Schedule and conduct inductions for all new employees.
- Coordinate the corporate induction (ICT, QMS, Finance) and present the overall company and HR components.
- Ensure relevant documentation is completed and filed accordingly.

- Skills Development and Training:
- Collate training information, update training schedules, and electronically file training forms with supporting documentation.
- Monitor costs for the Mother Theresa Fund and bursary recipients (internal and external).
- Ensure that Blueprint reports are received and schedules are updated.
- Assist managers with bursary and graduate recruitment application processes.

Payroll Administration

- Full payroll function, including preparation and processing of the South African monthly payroll for approximately 150 employees, including all related tasks.
- Staff engagements and termination processing on Sage and ProMan.
- Distribution of salary audits for division head approval.
- Monitor and reconcile leave records (annual, sick, flex, study, etc.) on Sage and ProMan.
- Submit pension and medical aid applications, amendment requests, and withdrawals to relevant providers.
- Ensure electronic personnel/staff files are opened and maintained according to relevant policies and procedures.
- Manage all reconciliations and third-party payments (Pension, Medical Aid, Short term Insurances, etc.).
- Assist managers with monthly, quarterly, and annual submissions (e.g., EMP201, UIF declarations, EMP501, COID RoE, StatsSA, etc.), annual revision and performance bonus processes, annual training budgets, WSP and ATR report preparation, and Africa/Foreign payrolls.

General Administration

- Process purchase orders and ensure payments are processed timeously.
- Understand and ensure adherence to company policies and procedures in task execution and when responding to queries.
- Ensure queries are resolved promptly.
- Collate documents for annual QMS, B-BBEE, and Finance audits.
- Update HR-related information on SharePoint (training courses, BBBEE certificates, documents, announcements, etc.).
- Create and maintain employee records.
- Maintain internal/external stakeholder relationships.
- Compile and submit monthly and ad hoc reports.
- Adhere to all applicable objectives and requirements in the Company’s QMS (ISO9001:2015), Business Management System (BMS), and the Project Management Online Guide (PMOG).
- Ensure continued self-development through on-the-job training, in-house courses, or external training as required and agreed with the manager.
- Perform ad hoc tasks as needed.