Key Responsibilities:

• Maintaining financial records, including accounts and statements
• Reconciling bank statements and ensuring all transactions are recorded accurately
• Assisting with budget preparation and monitoring
• Providing support to the finance department with various tasks, such as invoice processing and data entry
• Communicating with other departments and external parties as necessary

Payroll Administration:

• Prepare staff accounts submissions for payroll
• Preparing wage payments
• Overtime/ leave balance record keeping and cross checking
• Submitting relevant payroll information to NBCEI Monthly

General Finance responsibilities

• Reconciling bank statements and ensuring all transactions are recorded accurately
• Assisting with AFS preparation
• Assisting the General Manager and Finance Manager with Financial Record keeping
• Assisting with budget preparation and monitoring
• Assisting with Stock take to ensure accurate valuations
• Managing petty cash payments, entries and reconciliation
• Managing Reimbursements
• Updating finance system pricing
• Maintaining and recording Finance information on the project management system
• Preparing and managing Monthly reporting

Maintaining financial Records

• Supplier Administration
• Reconciling supplier accounts and ensuring all transactions are recorded accurately
• Capturing Supplier invoices / related documents accurately and towards the appropriate account
• Ensuring that Invoices raised are correct / match PO’s
• Communicating with project manager to ensure all project specific charges are raised correctly
• Preparing daily / weekly / Monthly payments timeously according to Supplier payment terms
• Maintaining Order payments sheet
• Issuing Purchase orders and checking Purchase orders against customer orders
• Allocating payments against related invoices
• Ensuring all Supplier related documents are correctly saved and filed physically and digitally

Debtors Collections

• Reconciling Customer accounts and ensuring all transactions are recorded accurately
• Issuing customer Invoices
• Working closely with Project team to ensure accurate and complete invoices
• Issuing Customer Statements
• Issuing Customer Payment Requests
• Allocating payments against related invoices

Accounts payable

• Matching invoices to goods received/Delivery notes
• Processing invoices into creditors ledger
• Preparing payments of invoices
• Maintaining order payments sheet
• Reconcile invoices to supplier statements and deal with any related queries.

Project Related

• Engaging positively with Treetops Clients to communicate Finance related information
• Creating and updating project costings
• Providing project related information to the project manager
• Communicating dates; deadlines and delays timeously to the team so that everyone is aware of project timelines and clients are informed
• Ensuring all Customer related documents are correctly saved and filed physically and digitally
• Updating Financial info to project management system
• Diverse tasks

General assistant to General Manager

Answering phone calls

Communication and order processing of non stock related suppliers as directed by the General Manager