Role Overview:
Sagen Advisory recruitment company is seeking a highly organized, detail-oriented, and passionate Remote Administrator to join our international accounting firm client who has offices in Cape Town, Mosselbaai, London, and Ibiza Spain.

This role requires someone with a deep passion for administrative excellence, attention to detail, and a drive for continuous improvement. The ideal candidate thrives on structure, consistency, and efficiency and exhibits characteristics such as integrity, grit, conscientiousness, and resilience.

This role will primarily focus on ensuring smooth operations across various administrative processes while supporting the team in maintaining high standards, remotely.

Remote Work Requirements:
To successfully perform this role remotely, candidates must have:

• A stable and effective internet connection with sufficient speed for video calls and online tools.
• A backup power source (such as a generator, inverter, or UPS) to ensure uninterrupted work during load-shedding or power outages.
• A quiet and distraction-free home office setup, including a functional desk and chair, to maintain focus and professionalism.
• The ability to manage time effectively and independently in a remote work environment.

What We Offer:

• A fully remote work environment.
• Opportunities for professional development and growth.
• A supportive team that values collaboration and excellence.

Key Responsibilities:

Administrative Support:

• Manage and navigate software applications, including Microsoft 365 (SharePoint, Teams, Word, Excel, PowerPoint), Karbon, and other relevant tools.
• Ensure proper organization and storage of all documents and files according to established processes.
• Research, implement, and train the team on new software features or tools to enhance productivity.

Process Management:

• Monitor adherence to internal processes, identify inefficiencies, and propose actionable improvements.
• Research potential solutions, implement changes, and communicate them effectively to the team.
• Conduct routine audits of systems and processes to ensure accuracy and efficiency.
• Monitor team adherence to processes and provide constructive feedback when needed.
• Provide constructive feedback to the team regarding process compliance.

Communication and Collaboration:

• Work closely with accountants and team members to coordinate administrative tasks and meet deadlines.
• Foster a collaborative work environment by sharing feedback and suggestions.
• Provide clear communication, updates, and insights to ensure tasks and goals are aligned.
• Actively share insights and solutions to foster a collaborative and growth-oriented environment.

Task Management:

• Complete tasks with precision and diligence, maintaining focus on achieving high-quality results.
• Manage repetitive tasks, such as proofreading and formatting, with consistency, patience and attention to detail.
• Demonstrate endurance and creativity in handling complex or lengthy projects.
• Stay focused and maintain motivation during lengthy or complex projects.

Skills and Attributes:

• Experience: 3+ years of administration experience in an accounting, law, or corporate environment.
• Attention to Detail: Consistently deliver high standards of accuracy in all tasks.
• Achievement-Oriented: Consistently strive for excellence and follow through on commitments.
• Conscientiousness: Take pride in delivering work that meets the highest standards.
• Proactive and Achievement-Oriented: Anticipate challenges, take initiative, and strive for excellence.
• Tech Proficiency: Confidently utilize software tools and quickly learn new technologies.

• Resilience and Optimism: Approach challenges with a positive, confident, creative and solution-focused mindset

• Integrity and Dependability: Consistently follow through on commitments and responsibilities.

Remuneration:

R12 000 – R15 000pm depending on qualifications, and experience.

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If you’re a highly motivated and dependable individual who is passionate about creating order, thrives in structured, detail-oriented environments, and is motivated by achievement, please apply for this role and be sure to have your latest CV attached to your profile, and fill in all the necessary details required.

Should your profile make it through the screening phase, a recruiter will be in touch with you.