Job Summary
A new vacancy for an Executive Assistant has become available at our Brakpan branch. Must have Accounting and Bookkeepin background.
Required to assist with managing the executive's schedule, coordinating meetings and events, handling correspondence, and ensuring the smooth functioning of daily activities.
Main duties will include but will not be limited to:
Execute a broad variety of administrative tasks that facilitate the executive member’s abilities to effectively lead the organisation, including assisting with special projects;
Schedule Management:
Manage the executive members calendar, including scheduling meetings, appointments, and travel arrangements.
Coordinate and prioritise the executive's commitments, ensuring optimal use of their time.
Proactively anticipate schedule conflicts and resolve them efficiently.
Correspondence and Communication:
Handle incoming and outgoing communications, including emails, phone calls, and mail.
Draft, edit, and proofread correspondence, reports, and presentations.
Maintain professionalism and confidentiality in all communications.
Administrative Support:
Provide general administrative support, such as document management, filing, and record-keeping.
Prepare and process expense reports, invoices, and other financial documents.
Personal Attributes
A high level of professionalism, integrity, and ethical behaviour
Must be able to maintain strict confidentiality and exercise discretion in handling sensitive information.