Job Title: Document Controller

Location:

South Africa, Centurion

Job Type:

Contract, Full-Time hours

Primary Industry:

Mining

Job Duties:

• Manage and control all project documents.

• Ensure compliance with company and project-specific document management procedures.

• Organise and maintain project files and ensure consistent folder and file structures across projects.

• Implement and manage document control processes and systems.

• Track and report on document status, ensuring document version control is maintained.

• Create and manage folder structures and metadata for effective document organisation.

• Oversee document transfer and migration across systems, ensuring data integrity and structure are preserved.

• Conduct document audits to ensure accuracy, completeness, and legibility.

• Manage project close-out processes, ensuring all documents are archived correctly and accessible post-project.

Required Qualifications:

• Relevant Diploma (Desirable).

Experience:

• No formal qualification: Minimum of 10 years' proven experience in the Construction and Mining industry, specifically in SIB (Stay in Business) IM, Compliance, and Enterprise Projects.

• With formal qualification: Minimum of 5 years' proven experience in the Construction and Mining industry, specifically in SIB (Stay in Business) IM, Compliance, and Enterprise Projects.

• Proficiency in Document Management Systems (DMS) such as SharePoint, Aconex, and Projects Online.

• Expertise in document transfer and migration across systems while maintaining data integrity and structure.

• Strong knowledge of document numbering conventions and compliance with project document management procedures.

• Proven experience in managing document version control, ensuring only the latest approved revisions are available.

• Experience in project close-out processes and post-project document accessibility.

Knowledge and Skills:

• Strong attention to detail and accuracy in maintaining consistent folder and file structures across projects.

• Proficiency in managing and using Document Control Software (e.g., Aconex, SharePoint, Projects Online).

• High-level auditing skills to ensure document accuracy and compliance.

• Strong communication and collaboration skills for effectively working with project teams.

Working Conditions:

• Full-time Office-based role
• May require occasional overtime to meet project deadlines
• Site travel may be required